Under the overall supervision of the Administration Supervisor, the Administration\nAssistant shall be responsible for:\n\n⢠The day-to-day preparation and administration of documentation for the Operations Department;\n⢠The typing, compilation and assembly of Reports, Letters, Lists and other documents as required by the Operations Department;\n⢠Handling of telephone calls.\n⢠Establish, maintain and update filing systems;\n⢠Assist in recording, checking and distributing incoming office and ships mail;\n⢠Assist in recording, packaging of outgoing office and ships mail;\n⢠Assist with coordination of internal vessel SMS audits.\n⢠Liaising with outside agencies for non standard printing and copying requirements\n⢠Providing refreshments for company visitors and clients as required;\n⢠Any other duties as may be required -Customer service skills\n-In-house IT systems\n-Communicate with others\n-Managing work load\n-Prioritising tasks\n-Learning about our products and services. -National 5 English required. \n-Good communication skills\n-Working knowledge of Microsoft Word / Excel.\n-In addition to requirements determined by department head.