The role:
We are looking for a Studio Assistant for our London Design Studio to support the Design team. This on-site role is a fundamental part of keeping the creative space running smoothly.
Responsibilities:
* Act as a key point of contact for the studio, including in the event of an emergency.
* Manage all site contracts - setting up and renewing them where needed to ensure the best service and VFM.
* Manage contractor list of trusted partners who know the site and equipment well.
* Ongoing maintenance of the building by managing contractors to attend the site to quote, carry out works and arrange payment.
* Manage and maintain H&S requirements of the site.
* Manage and maintain fire safety requirements of the site.
* Support workshop manager to align on the cadence of equipment maintenance and servicing as well as ordering and setting up subscriptions to consumables as required.
* Keep the kitchen stocked. Manage regular snack, breakfast and lunch orders.
* Maintain stock of stationery.
* Logistics as required to include shipment of packages within the UK and internationally. Managing incoming post.
* Travel bookings for the team.
* General administrative tasks for the whole design team including expenses.
* Planning for new starters.
* Welcoming contractors and visitors to the site and chaperoning, offering refreshments.
* Setting up and checking NDAs.
* Support in the onboarding of freelancers.
* Work with ops manager on budget and budget requirements for the studio.
* Manage the growth of the studio and manage minor works to support this.
* Support needs of team and visitors in desks, power, displays, internet access.
* Ensure meeting rooms and high-visibility areas are tidy every day, and ahead of visitors.
Requirements:
* An organised person who is a good listener, and who appreciates the importance of running a pleasant and tidy creative studio.
* Experience in property management desirable.
* Experience and desire to work in a fast-paced, creative space.
* Flexible and willing to travel.
* Strong English communication skills.
* Self-starter and ability to work autonomously.
* Able and willing to work onsite in central London location, 5 days per week (Monday - Friday).
* Some basic budgeting skills are desirable.
* Great communication skills.
* A friendly and professional first point of contact who will represent the studio.
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