Home » Jobs » PA to VP – Organisational Performance and VP – Total Reward
In a nutshell
It’s in our DNA to disrupt the market and lead the way with fresh ideas. Bringing new approaches to the industry and remaining a loud and proud voice for positive change - be it on issues of sustainability, people, or our communities.
We are looking for an amazing Personal Assistant (PA) to join our people team, where you’ll have the exciting opportunity to support two Vice Presidents, VP Organisational Performance and VP Total Reward. You will also contribute to the wider team on people project initiatives. You'll provide an invaluable contribution by offering comprehensive support and be pivotal in ensuring the smooth and efficient functioning of the two VPs. You will work closely alongside the EA to the Chief People Officer and also be a member of the wider EA / PA Community sharing best practice, holiday coverage and connectivity.
We're looking for a proactive and diligent individual who can navigate a fast-paced environment with finesse. So, if efficient administration and supporting people is your passion, we would love to hear from you!
Day to day
* Diary management: you will ensure diaries are consistently up to date, meetings are efficiently scheduled, with rooms booked, and sufficient preparation time. Acting as a ‘gatekeeper’, making sure you prioritise meetings in the diary, and they have a clear objective.
* Full inbox management for both VPs, ensuring emails are handled appropriately.
* Organise team meetings/events for the teams you support, ensuring they are well prepared, run efficiently as well as fun and engaging.
* Co-ordinate travel management. Being thoughtful in how plans are put together to ensure time is optimised.
* Prepare agendas/documentation/presentations/actions, ensure the VP has any relevant information, and pre-read for meetings, including ensuring it’s collated and ready well ahead of time.
* Proactively follow up on any meeting actions and ensure these are completed.
* General admin, including recording expenses for the VPs, processing purchase orders and invoices and tracking budget spend.
* Co-ordinate the various memberships that the People team have, ensuring we make best financial use of them, and raise awareness of membership benefits available.
* Active involvement in some exciting projects within the People Team.
About you
* Excellent accuracy and attention to detail within a previous PA/Administration role with proven experience in proactively and efficiently managing high workloads with minimal supervision.
* Experience in a role that involves excellent levels of planning and organisation skills, with the ability to juggle multiple conflicting priorities effectively and working in an agile fashion. You will be able to demonstrate how you can prioritise work for yourself and others, considering the impact on others and their time availability.
* Experience in a role requiring initiative and the ability to anticipate and resolve issues or problems whilst maintaining confidentiality and discretion in handling highly confidential information.
* Expertise in using MS Office tools, such as Outlook, Word, Excel, PowerPoint and Office 365 tools, such as One Note, MS Forms etc and including the ability to produce polished, clear and well-thought-out documentation.
* Excellent communication and interpersonal skills, with the ability to interact effectively and professionally with individuals at all levels within an organisation, both verbally and in writing.
* Adaptability, flexibility, and a strong team player.
* Desire to learn and embrace new emerging technologies.
If the above sounds like you, then we’d love to hear from you!
Our recipe for leadership
At Virgin Atlantic, our leaders empower teams to thrive through collaboration, innovation, and excellence. Explore our Leadership Recipe and discover the 20 core ingredients that define what it means to lead with us, driving our mission to be the most loved travel company and achieve sustainable profit. Want to learn more? Click here
Be yourself
To make your journey with us accessible and individual to you, we encourage you to let us know if you’d like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team, (recruitment@fly.virgin.com) feeling confident that we’ve got your individual considerations covered.
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