Create and manage relationships at corporate, operational, and strategic levels in all procurement areas across the Trusts, particularly with Divisional Managers, Integrated Care Systems (ICSs), NHS Supply Chain (NHS SC), and Crown Commercial Services (CCS). Support the delivery of the Trusts Procurement and Logistics Strategy, including transformational activities, and implement appropriate policies and procedures.
Interpret and communicate highly complex legal and specialist procurement information to all levels of the organisation, including Board, senior management, and operational staff levels, ensuring that barriers to understanding from non-specialists are overcome. Undertake formal and informal negotiations with suppliers and customers to optimise value for money in the procurement of goods and services to meet customer expectations, whilst delivering savings and added benefit to the process on behalf of the Trust. Make commercial decisions impacting service delivery and influence key decision makers to accept change.
Deputise for the Head of Procurement in his/her absence on all Procurement Department issues. Liaise with the Head of Procurement to assess the levels of resource required from within the department's contracting function to support the Trusts contracting initiatives. The post holder will have oversight and professional accountability for a portfolio of contracts, primarily above UK Public-sector procurement thresholds. Ensure that all other contracts negotiated via tender processes by junior members of the department are undertaken professionally.
Ensure that procurement and logistics staff are sufficiently trained to undertake procurement projects and processes in line with the Trusts Standing Financial Instructions and Standing Orders. Working alongside the Head of Procurement, develop procurement and logistics training and ensure this is delivered to stakeholders across the Trust as necessary.
Responsible for the analysis and interpretation of legislative requirements, procurement best practices, and Trust needs, ensuring that Trust objectives are met through appropriate specifications and procurement processes. Analyse complex problems relating to procurement and logistics issues and make judgements on financial decisions. Produce written reports and analyses to support decision making.
Analyse the procurement needs of the Trust, developing medium-term planning and detailed annual work plans, adapting plans as required to account for emerging projects. Proactively drive for rationalization and optimization of the supply base, products, and services with due account taken of relevant risk factors, ensuring that specifications are fit for purpose and encourage standardization and rationalization of goods and services.
Ensure that eCommerce systems are correctly implemented, aligned to both Trust strategy and national standards, and support smooth operational activities through the provision of quality management information and insights. Support the eCommerce manager in ensuring that data quality is high throughout eCommerce systems, providing support such as product information and product expenditure reports to the Head of Procurement.
Assist the Head of Procurement in the development of long-term strategic and operational planning of the Procurement workplan, implementation, and support service in line with the aims and strategic direction of the Trust. Support the Head of Procurement in continuously reviewing the procurement team structure to promote innovation in delivering the Trusts objectives and providing opportunities for staff development. Form strong and effective partnerships with Logistics and eCommerce Management to ensure a cohesive procurement service.
Assist the Head of Procurement in compiling, agreeing, and drafting proposed work plans and tender timetables. Plan and co-ordinate own workload and that of the Procurement Department to ensure that the workplan is maintained while remaining flexible enough to accommodate operational problems. Ensure compliance with statutory and local policies, standards, and procedures as appropriate.
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