We welcome applications from all communities, and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.
Do you have outstanding communication skills?
Can you work under pressure, deliver to deadlines?
Have you got a proactive approach to problem solving?
If so, we have an exciting opportunity for a Purchase to Pay Finance Assistant to join our team at the Maritime and Coastguard Agency (MCA), and we would love to hear from you!
The Maritime and Coastguard Agency (MCA) implements the government’s maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.
Safer lives. Safer Ships. Cleaner Seas.
Our vision is to be a world-leading organisation, accelerating the transition to sustainable shipping with non-negotiable safety standards. We put our people, our customers and our planet at the heart of everything we do.
This post is offered on a Fixed Term Appointment (FTA) basis to complete a finite piece of work with a possibility of the position being extended or becoming permanent.
Permanent Civil Servants will be appointed on an inward loan and subject to the terms of the agreed inward loan. You must have your home departments approval to return to them at the end of the loan before you apply. Internal candidates will return to their previous post at the end of the loan period, which will need to be agreed with your line manager in advance. If your home department cannot agree to release you on loan, there is the opportunity for you to move across to the department on a fixed term appointment. In this instance the Department for Transport would become your home department and if there is no role available for you at the end of this appointment, you would be subject to the redeployment and redundancy process.
If you're employed by a non-departmental public body (NDPB) by moving jobs this will involve a change of employer and you may break the statutory rules on .
Here at the Maritime & Coastguard Agency (MCA) we are looking for a Purchase to Pay Finance Assistant to work within the Financial Transactions team and support the Purchase to Pay (P2P) Lead.
This role involves providing support to a range of stakeholders to ensure compliance across financial processes, in line with Government requirements. This role will focus on Purchase to Pay responsibilities, including supplier master data verification, purchase order (PO) and invoice processing and queries, expense queries, compliance checks and data cleansing.
As the Purchase to Pay Finance Assistant it will be your responsibility to assist the P2P Lead in ensuring that all transactions are processed in accordance with the MCA's policies, procedures, and controls. You will support the work of the regions and other business areas whilst liaising with the Shared Services provider Unity Business Services (UBS) as necessary, and help resolve pro-actively any MCA queries with UBS.
This is a fantastic opportunity to become a part of the MCA Team whereby your daily role provides a valuable enabling function for the delivery of a life saving service. It is a fast paced and diverse role where no two days are the same. You will have the opportunity to meet and build lasting relationships with stakeholders at all levels, as well as plenty of development opportunities to either learn or build on your existing finance knowledge.
Full training will be provided to develop you as a Purchase to Pay Finance Assistant. You don’t need any experience to join us, just a willingness to learn and dedication to provide a high-quality service to the public.
This role will be based in the Southampton HQ. MCA supports flexible working and operates a hybrid working model between home and office for this role, with 60% of your time spent in the office, giving you greater flexibility over where and when you work. Details of the arrangement will be discussed further with your line manager.
There may be a requirement for occasional travel on official duty within the UK, which may involve overnight stays.
Responsibilities:
Your responsibilities will include, but not be limited to:
* Input, review and approve Supplier master data within the accounting system in a timely manner, ensuring all fraud checks have been completed.
* Resolve requisition and purchase order queries in support of all Business Areas, to ensure 3-way matching process is accurate and timely, and that prompt payment targets are met.
* Process internal credit/debit, manual and one-off payments to ensure payments are processed and supplier account balances are accurate.
* Support Business Areas with expense queries within the expense platform, develop a working knowledge of MCA policy on UK and Overseas subsistence rates to ensure correct rates are applied.
* Undertake compliance checks at the instruction of the P2P Lead, this may include PO approvals, expense claims, Government Procurement Card transactions.
For further information about the role please see the attached role profile.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .