Contract Administrator
Reading
£26,700
Brief
Contract Administrator needed for a Facilities Management organisation based in Reading who are looking to employ an experienced and well-rounded Contract Administrator that takes pride in their work.
The successful candidate must come from a Facilities Management / Water Treatment background and have strong administrative skills.
Benefits
Salary: £25,000 - £26,700 per annum
24 day's holiday
Pension Plan
Career Progression
What the role entails:
Some of the main duties of the Contract Administrator will include:
System with job numbers and any additional information as required
Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa
Liaise with the Regional Managers, Supervisors and Schedulers to schedule/assist arranging labour attendance and lab requirements for remedial works
Upload all statutory documentation to internal trackers, and issue Stat Docs to designated customer Compliance Teams for upload to client portals / Sharepoint
Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place
Liaise with the Regional Managers and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team
Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked
What experience you need to be the successful Contract Administrator:
Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous
Strong IT skills including full range of Microsoft applications
Health & Safety awareness
Ability to adapt to time critical situations and respond accordingly
Knowledge of the Water Treatment industry advantageous
Able to manage multiple tasks at the same timeServices advertised by Gold Group are those of an Agency and/or an Employment Business.
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