We are looking for an enthusiastic and engaged Legal Assistant who will embed themselves in the conveyancing team in our Swansea office and become a key player in the department. This is a great role for those looking to get their legal career started or for a candidate who is looking for an exciting new challenge.
Ideally, you will have 1-2 years or more experience of working in a busy conveyancing team but we are open to receiving applications from candidates with less experience.
What you'll be responsible for:
* Day to day interaction with new clients and updating clients/agents/solicitors where necessary.
* Taking client instructions, checking ID, source of funds, gift deposits, etc.
* Preparing draft documents and issuing sales contracts.
* Requesting mortgage redemption figures.
* Ordering searches.
* Replying to sales enquiries on both freehold/leasehold properties.
* Dealing with exchange of contracts on sales and purchases.
* Ordering mortgage advances, undertaking pre-completion searches.
* Setting up completions.
* Dealing with client enquiries and communicating with a variety of third parties.
* Adherence to AML, client care and compliance procedures.
* Providing full support to the conveyancing solicitors to enable them to operate efficiently.
* Preparing correspondence using our case management system.
* Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files.
* Preparing mail and enclosures for dispatch.
What we're looking for:
* Previous experience working in an administrative role is essential.
* Friendly and helpful team player.
* Well organised with ability to prioritise workload.
* Ability to work accurately with a good attention to detail.
* Able to use Microsoft Office packages and good typing skills.
* Excellent listening and communication skills, both verbal and written.
* Familiar with dictation.
* Resilient and calm under pressure.
* Excellent keyboard and word processing skills.
* Possess high levels of speed and accuracy.
* Have a good telephone manner and be comfortable speaking with clients on the telephone.
* Highly organised, methodical, and adaptable.
What you'll receive:
* Annual Leave: Enjoy a minimum of 23 days each holiday year, plus bank holidays and extra time off to unwind, including an additional personal day, a day off for your birthday, and a discretionary paid day during the Christmas break.
* Annual Leave Purchase Scheme: Option to buy up to 3 extra days of leave annually to support your work-life balance.
* Gym Discounts: Access discounted memberships to help you stay active and healthy.
* Growth & Development: We’re invested in your career with opportunities for learning and advancement.
* Milestone Recognition: Celebrate your dedication with recognition and awards for key milestones.
* Bonus: Receive a performance-based bonus to reward your contributions.
* Events: Take part in various networking, corporate, and charity events throughout the year.
* Refer a Friend Scheme: Get rewarded for referring talented friends and connections to join the team.
If you have any questions please email recruitment@howellslegal.com
Seniority level
Entry level
Employment type
Full-time
Job function
Legal
Industries
Law Practice
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