Summary
The Accord Multi Academy Trust is seeking to appoint a Business Administration Apprentice to assist with the provision of high-quality support and contribute effectively to the function of the Administration Team within our off-site Alternative Provision Unit and across the Trust as may be required.
Wage
£12,313.60 a year
National Apprenticeship Wage upon commencement, rising to the National Minimum Wage for age subject to completion of successful probationary period.
Training course
Business administrator (level 3)
Hours
Monday to Thursday 8.00am to 4.00pm and Friday 8.00am to 3.30pm.
37 hours a week
Possible start date
Saturday 1 March
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Overall Purpose of the Job:
· To undertake on the job training to learn and develop new skills and gain experience of administration.
· Complete training/qualification.
· Assist with providing a clerical service to all staff within the designated academy base and academies across the Trust as required.
· Provide administrative support to other academies within the Trust or the Trust central team as may be required.
· Committed to the safeguarding and promotion of the welfare of young people and to demonstrate this commitment in every aspect of the post.
· The position will be based at California Drive, the Trust’s Alternative Provision Unit.
Key Outcomes/Activities:
Administration Responsibilities
· To learn from, and to implement new administration and interpersonal skills to support the work of the academy and wider Trust as may be required, for example, filing, photocopying, faxing and telephone duties.
· Undertake typing, word processing and other IT based tasks.
· Support the academy/Trust with duties as required including answering the phone, face to face enquires, receiving and signing in of visitors/parents and distributing mail.
· Attend and minute meetings as may be required following full training.
· Support colleagues with follow up actions from meetings with direction.
· Arrange meetings and refreshments as directed.
· Assist with routine orders e.g. stationary and refreshments.
· Maintain accurate and up to date information and ensure appropriate use of electronic storage systems.
· Assist with sorting incoming and outgoing post.
· Support administrative tasks such as drafting letters, communications, minutes and reports. All documents produced would require thorough checking and senior colleague approval.
· Assist with collation of information and liaise with members of the Accord Central Team, Governors, Trustees, Headteachers/Principals and senior staff as may be directed by colleagues.
General Academy Responsibilities
· Contribute to and uphold the vision and ethos of the Accord Multi Academy Trust.
· Recognise own strengths and areas of expertise and use these to advise and support others.
· Promote team work within the team, working in partnership to ensure effective working relations.
· Treat all users of the Trust with courtesy and consideration.
· Be aware of and comply with all Trust Policies and Procedures at all times.
Where you’ll work
Wakefield Road
Horbury
Wakefield
West Yorkshire
WF4 5HE
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
HEART OF YORKSHIRE EDUCATION GROUP
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
The role will be based at California Drive Alternate Provision Unit in Horbury and will include working at Horbury Academy in the Administration Office. The apprenticeship is on the job training and is done by online meetings and onsite visits with the assessor.
Requirements
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Presentation skills
* Administrative skills
* Logical
* Team working
* Initiative
Other requirements
The position will involve working between California Drive Alternative Provision Unit and Horbury Academy (just on the adjacent road).