Role Purpose:
We are seeking a proactive and professional Facilities Co-ordinator to support our portfolio of offices and properties. This role is integral in ensuring our workspaces are safe, compliant, and efficiently managed.
The successful candidate will play a key role in coordinating health & safety assessments, managing maintenance requests, and overseeing various administrative and logistical tasks related to office facilities. This role is based in our Huntingdon office and will report to and work closely with the Facilities Manager. Occasional travel around the UK may be required.
Key Responsibilities as our Facilities Co-ordinator:
* Coordinate Health & Safety assessments and ensure compliance.
* Review, record, and schedule remedial work for Health & Safety compliance.
* Oversee reactive and preventative maintenance across multiple locations.
* Manage central office operations and logistics.
* Organise Health & Safety training, including Fire Marshal and First Aid certification for colleagues.
* Maintain and update facilities-related trackers.
* Order new equipment following DSE assessments for colleagues.
* Coordinate office furniture and paperwork storage locations.
* Arrange signage for existing and new office properties.
* Manage administration tasks, including maintaining folders, photos, and reports.
About you:
The ideal candidate will have experience in coordinating facilities operations, including health & safety compliance, office maintenance, and supplier management. They should also be comfortable handling administrative tasks, managing data in Excel, and ensuring smooth logistical support across multiple office locations.
You will also be or have:
* Ability to manage and prioritise multiple projects across various locations.
* Strong communication skills with confidence in liaising with colleagues, suppliers, and contractors.
* Professional, presentable, and able to represent the company with integrity.
* Collaborative and innovative mindset, with a proactive approach to problem-solving.
* Experience in facilities management is beneficial but not essential.
* Ideally, have experience in a Facilities Administration role, but this is not necessary.
* Ideally, hold an IOSH qualification.
* Must have own car and be willing to travel to various office locations in the UK when required (nearly 60 offices nationwide). At least 1 day a week will be based in our London office.
* Must be confident with numbers and have good Excel skills.
Rewards & Benefits:
When you join us, you can expect a supportive culture and an attractive range of rewards and benefits which include:
* Competitive salary with an annual pay review and bonus scheme.
* Flexibility with Hybrid working options (4 in the office and 1 from home once settled in).
* 27 days annual leave (includes a day off for your birthday and another for a religious holiday of your choice) + bank holidays.
* Auto enrolment into our excellent pension scheme (5% employer matched contribution).
* Flex-benefits - A range of flexible benefits to choose from, that are most important to you.
* Group Life Assurance cover.
* 3 months Maternity, Paternity & Adoption leave all fully paid.
* Perks at work - amazing discounts on cinema tickets, meals out, luxury items etc.
* Holiday purchase scheme - up to 5 days annually.
About Us:
Launched in 2018, Jensten is one of the UK's largest independent broking groups. Growing organically and through strategic acquisition, we now place nearly £650m GWP into the market via our retail insurance broking, Lloyd's and London Market broking, and specialist underwriting arms.
We fill the void in the market between a consolidator and a provincial broker. We have the scale, ambition and expertise to stand out, but the people, culture and entrepreneurial DNA to maintain our client focus. Our goal is to have people in our Group that enjoy being part of one team with the shared commitment to delivering insurance distribution excellence.
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