Find out more about applying to join Team BCHC.
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Community services are a key part of the NHS of the future. Be part of that future now. Join us and help achieve better care and healthier communities.
***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
Birmingham Community Healthcare NHS Foundation Trust Immunisation Team is responsible for the delivery of the national school-based vaccination programme which includes Influenza, HPV, and Teenage booster along with the opportunistic offer of MMR vaccinations. We deliver this service across Birmingham and Solihull.
The service also delivers the neonatal Hepatitis B vaccination programme.
We are looking for enthusiastic and self-motivated Band 3 Immunisation Team Administrator to join our team. The successful candidate will be a primary point of contact for liaison within the clinical team, giving information and guidance to patients, carers, relatives, and staff, appropriate to the role.
They will work closely with neonatal services, supporting the management of referrals for the neonatal hepatitis B vaccination programme. They will be required to work on their own initiative and organise their own workload without direct supervision on a daily basis to ensure deadlines.
The successful candidate will work closely with the Senior Administrator undertaking a comprehensive range of administrative duties, being responsible for the maintenance and updating of efficient filing systems.
Main duties of the job
To provide comprehensive administrative support to the School age immunisation team including preparing letters, minutes of meetings, and other documentation. Implement and maintain central filing systems for patient records and patient information.
Undertake office duties such as photocopying and replenishing information as required. Answer non-clinical queries from clients and their relatives seeking advice.
Liaise with partners to promote immunisation uptake across the area including booking of immunisation sessions/clinics.
Working for our organisation
IMPORTANT
· Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details, and postal address.
Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics, educational establishments, and inpatient facilities. We deliver a wide range of services for children, young people, parents and families, as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre, and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you.
Detailed job description and main responsibilities
For further details on the main responsibilities, please see the attached job description and person specification.
Person specification
Qualification/ Training
* GCSE passes in English and Math or equivalent qualification / experience
* OCR/RSA II or equivalent NVQ 3 – Business Administration or equivalent
Experience
* Demonstrates ability to communicate with people in a courteous and sensitive manner
* Competent computer user i.e. Microsoft office systems i.e. PowerPoint, Excel
* Strong organisational and prioritisation skills.
* Ability to manage own time effectively and flexibly
* Ability to set up/manage effective administrative systems
* Manage office diary
Skills and knowledge
* Knowledge of various IT packages.
* Ability to operate all office-based equipment.
* Ability to build effective working relationships within a multi-disciplinary team.
* Ability to develop and input on basic databases and to produce reports
* Show understanding of the importance of confidentiality
* Demonstrates willingness to respond effectively to customers and staff queries.
* Motivated personality.
* Excellent interpersonal skills.
* Professional flexible approach to work.
Other job requirements
* Car owner/driver
Disability Confident Employer and Guaranteed Interview Scheme
BCHC offers a guaranteed interview to any candidate who is Disabled, Neurodiverse, has a hidden or long-term health condition as recognised under the Equality Act 2010, providing they meet the essential criteria of the job role, as set out in the person specification. We encourage applicants to submit their applications and to request any reasonable adjustments where required.
Equality, Diversity and Inclusion
Birmingham is a fantastic place to live and we serve a wide range of people and communities. BCHC are an advocate of diversity and strive to mirror the community we serve as much as possible.
We are committed to and actively promote equality of opportunity for all staff and applications from individuals from all areas of the community who meet the specific criteria are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage/civil partnerships.
Promoting Workforce Equality
In response to data held by BCHC which demonstrates that individuals from particular protected characteristics are under-represented, BCHC are striving to redress these imbalances. In order to do this, the Trust is committed to the employment and career development of individuals with these protected characteristics. As part of this commitment and given this under-representation, the Trust guarantees an interview to any applicants from under-represented groups for positions at Band 8a and above whose application meets the essential criteria for the post as detailed on the Person Specification.
The Trust is currently under-represented in terms of people who identify as Black, Minority Ethnic (BME) and welcomes applicants from these communities. Selection will be on the basis of merit. In order to ensure the diversity of our workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.
Flexible Working
Birmingham Community Healthcare NHS Foundation Trust (BCHC) supports a variety of flexible working practices and, where possible (given our range of services and community settings) dependent upon the requirements associated with the role, will actively consider requests made and support these where practically possible. This may include hybrid patterns of working to enable colleagues to request the flexibility of a mixture of home/base working.
In accordance with the NHS People Promise, the Trust is committed to facilitating a healthy work/life balance that is essential to health and wellbeing and to making BCHC a ‘Great Place to Work’. We will be happy to discuss and consider all requests relating to working patterns and hours at your interview so please do ask!
Benefits of working for us:
* Full NHS terms and conditions including extensive holidays, Agenda for Change pay with enhancements
* Attractive relocation payment if you relocate to the local area.
* Discounts for local and national retailers
* Dedicated well-being services for all employees
* Flexible working where possible
Employer certification / accreditation badges
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Application numbers
***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
Name: Anne-Marie Hackett
Job title: Continuity & Development Senior Administrator
Email address: anne-marie.hackett@nhs.net
Telephone number: 07714 489844
Birmingham Community Healthcare NHS Trust
3, Priestley Wharf
Holt Street
Birmingham Science Park
B7 4BN
Office hours: Monday to Friday: 8.30 am - 5.00 pm
Our patients and their carers and families are the reason we're here, so we want to hear your views about the Trust and our services.
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