JOB TITLE: Executive Assistant to CEO
START DATE: April 2025
CONTRACT: Permanent/Employed
HOURS: 40 hours per week
SALARY: £30,000 to £35,000
LOCATION: Work from home with occasional travel to meet CEO Southampton/London
As the Executive Assistant to the CEO, you will be required to provide professional, high-level support and be able to stay organised within a fast-paced environment.
DUTIES INCLUDE (but not limited to):
1. Diary management: schedule meetings, arrange travel, ensure best use of CEO's time
2. Inbox management: Monitor emails, assist with responses and work with the CEO towards a Zero inbox policy
3. Event Coordination & Hosting: Assist with the hosting of at least one monthly event in London
4. Ensure follow ups to all CEO meetings have been noted and actioned
5. Ensure CEO's daily task list is complete and assist where possible
6. Maintain the CRM platform
7. Prospect clients: assist the CEO with monitoring team responses to ensure client emails are sent within a timely manner
8. Liaise with key team members on key activities
9. Attend and support meetings as required, and co-ordinate follow up actions
SKILLS AND EXPERIENCE REQUIRED:
1. Minimum of 5 years EA experience
2. Exceptional Written English: A keen eye for grammar and tone to assist with high-level copy.
3. Organisation Guru: You’re always a step ahead, planning meticulously and managing logistics effortlessly.
4. Relentless Reminder: You aren’t afraid to remind, nudge, and follow-up, ensuring nothing falls through the cracks.
5. Customer Service Excellence: You deliver “wow” moments with ease, ensuring both team and clients feel valued and cared for.
6. Tech Savvy: Comfortable with CRM systems, project management software, and digital platforms to track performance and project status.
7. Flexible & Agile: Able to pivot between high-level strategy and administrative tasks with speed and efficiency.
8. Southampton / Hampshire based: Ability to commute to CEO's office when needed with the flexibility to work from home.
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