Work closely with Med Eng & other areas within the trust to ensure medical equipment is present for the start of the operating list to assist with theatre productivity & utilisation. Specific equipment includes; TOE Machines & Probes, Pumps & Pacing boxes.
To undertake decontamination duties and assist in providing a specialised decontamination of medical devices service contributing to the clinical care of the patient.
To carry out the receipt, disassembly, cleaning, disinfection, reassembly, packing, sterilisation or high-level disinfection of reusable medical devices. Record all tasks in the track and trace database.
Provision of next day instrument requirements lists to SSD in a timely manner to enable the most efficient and timely reprocessing of these items, whilst reducing fast tracking where feasible.
Be the main point of contact between Theatre stores team, Theatre staff and Sterile Services Department for instruments requests, monitoring deliveries and timely management of loan instruments in accordance with national guidance and Trust policy.
Main duties of the job
The Instrument & Equipment Co-ordinator will provide effective and compliant day-to-day coordination of all surgical instruments used within specified theatre areas for the smooth and efficient running of operating lists.
Job responsibilities
Reporting to the Senior Operational Manager, the Instrument & Equipment Co-ordinator will provide effective and compliant day-to-day coordination of all surgical instruments used within specified theatre areas for the smooth and efficient running of operating lists against theatre schedules and surgeons preference cards.
Identify and maintain records of areas of pressure (demand) on instrument daily demand and make recommendations for increasing stocks of these items to facilitate 24 hours turnaround of all elective items. Using IT based tracking and traceability systems scan instrument sets and supplementary instruments from SSD trollies into storage rooms or directly to theatres ready for use. Scan used instruments sets to trolleys ahead of SSD collection.
Instruments on arrival are to be checked for conformity/damage or other defects which may compromise the safety of the trays and once accepted, scan and place in the correct storage location ready for use, or scan as a reject notify SSD immediately and arrange for collection.
Following use, scan theatre instruments trays to SSD trollies ensuring that trolleys are not overloaded, close and lock doors and ensure that all trolleys are safe to transport.
KEY RESPONSIBILITIES
Instruments:
To manage and coordinate all activities pertaining to surgical instrument use/daily demand.
Effective communication of all instrument needs to/from all stakeholders. Liaising with the Theatre Stores Team as well as Theatre staff and Suppliers for all loan kit requirements.
Store all instruments in accordance with GMP requirements.
Maintain a safe and compliant working environment according to detailed work instructions backed up by full risk assessments, including total compliance with Manual Handling requirements, the Health at work Act (HASAW) and expectations of the Trust including instrument set weights.
Work closely with instrument repair companies and SSD to ensure that all instruments which are highlighted for repair are sent out and received back as soon as possible to ensure that all trays remain as complete as can be eliminating variation and available for use as much as possible.
Work in accordance with the Departments Standard Operating Procedures.
Ensure that all activities are being carried out consistently across all shifts in line with procedures and work instructions. Document, report and take required corrective actions as they arise where any aspects of the role have not been completed by others.
Attend SSD& Theatres meetings as directed raising and contributing to any issues where product or individual safety is perceived to be an issue. Raise any opportunities for improvement in respect to quality or efficiency. Disseminate information and actions agreed at meeting to the other applicable stakeholders.
Ensure that any additional ad hoc requests are communicated to SSD at the earliest possible notice, such as additional instrument requests to meet changes in theatre lists or theatre schedules and or when dealing with loan instruments arriving for next day use.
As required by the MHRA and the Medical Devices regulations the instrument owner is required to maintain a file of all instrument manufacturers instructions for use. Check these annually for the correct version and notify theatre and SSD for any changes in the storage, maintenance, servicing or reprocessing requirements of these items.
Use effectively and ensure others are fully trained in the correct use of departmental tracking and traceability systems for all instrument location and patient associated scanning.
Ensure that all cleaning schedules and other hygiene audits are carried out for instrument storage areas as per Hygiene code and CQC requirements.
Undertake monthly stock checks of all trays and supplementary instruments. Identify quarantine and return to SSD all items which are past their expiry date.
Maintain a risk register for all decontamination/instrument identified risks applicable to area and represent the theatres at the quarterly Decontamination Assurance Group meetings.
Maintain all operation skills, Mandatory Training and other specific training relevant to role.
Equipment:
To undertake decontamination science duties and assist in providing a specialised decontamination of medical devices service contributing to the clinical care of the patient.
To carry out the receipt, disassembly, cleaning, disinfection, reassembly, packing, sterilisation or high-level disinfection of reusable medical devices. Record all tasks in the track and trace database.
Manage and handle chemicals used in the disinfection process in accordance with Health & Safety (COSHH) guidelines.
Receive, document and record on the IT tracking system contaminated equipment, check delivery notes against equipment delivered for accuracy. Prioritise workload. Resolve day to day issues, mislaid/mis-labelled equipment, missing patient details.
The role involves exposure to infectious material and bodily fluids.
Test all UV Machines within the department in accordance with the departmental Quality Control Procedures.
To record and process the test results and demonstrate compliance, to enable audits and facilitate analysis.
Process instruments using UV Machines, always maintaining safe working practices, wearing P.P.E. when necessary.
Person Specification
Qualifications
* Recognised qualification in a relevant healthcare science NVQ Level 2, pertaining to instrument or theatre support worker coordination, procurement or relevant experience in a similar role.
* Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments.
* IDSC Technical Certificate Level 3.
* Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.
Knowledge and Experience
* Minimum 2 years in a Theatre, Hospital Procurement or SSD environment in a recognised band 2 or equivalent support role.
* Knowledge and understanding of instruments and clinical demands essential to role.
* Excellent technical and communications skills and the ability to inspire motivate and lead staff.
* Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and ordering of surgical instruments from service providers and expertise in the use of instrument Tracking & Traceability systems.
* Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments and the complexities and timescales involved.
* Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.
* Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets.
Other
* Be flexible to meet the needs of the service and staff. Manage own time & workload effectively as needed. Working on own initiative and drive. Self-motivating and has a positive can-do attitude. Creative thinker and inspirational role model and as part of a team.
* Being able to prioritise workload and organised with their environment to ensure clinical ease.
* Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients.
* Working within a strict quality driven governance framework to national objectives and department of Health requirements.
* Use a Word and PC systems including operation of Windows-based software, and keyboard skills. Understands the fundamentals of data quality, data protection and the confidential use of patient information.
* Responsive to change and positively review and adapt to new technology or methods of working.
Skills and Abilities
* Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike.
* Ability to come up with effective and innovative changes in responses to clinical need in line with current regulations.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Liverpool Heart and Chest Hospital
Address
Liverpool Heart and Chest Hospital - Theatre
#J-18808-Ljbffr