Job Description
Company: Victoria College of Arts and Design
Job Title: Executive Office Administrator (Senior Management Team)
Reports to – VCAD Director
Location: ON-SITE, London, Canary Wharf
Salary Range: £30,000
Hours: Full Time (Monday to Friday)
Overview:
We are seeking a confident and highly professional Executive Office Administrator (Senior
Management Team) who will support the Senior Management Team at Victoria College of Arts &
Design. The position demands exceptional organisational skills, initiative, collaborative flexibility,
personal confidence and the ability to manage various responsibilities in a fast-paced higher
education setting.
Key Responsibilities:
Academic and Administrative Support
• Assist and oversee the preparation and formatting of appropriate management reports,
proposals, materials and presentations.
• Support the SMT’s work by carrying out internal and external research; gathering and
managing relevant data.
• Coordinate and Manage, as required, events, committees and Board meetings.
• Maintain records, timelines, and diaries regarding projects, deadlines, and regulatory
requirements.
• Oversee and maintain, as required, relevant calendars, diaries, communications, and
other appropriate VCAD oriented arrangements.
• Serve as a first point of contact for internal and external colleagues, students, clients and
business partners.
• Prepare agendas, collate and disseminate documents and take, manage and distribute
minutes of meetings.
• Professionally handle confidential files, documents and information. Ensuring full
compliance with all appropriate privacy policies, both internal and external.
• Assist, as appropriate, with Staff and Human Resources matters.
• Oversee, manage and develop various administrative processes to benefit the work of
the VCAD Senior Management Team.
• Provide general office support.
Qualifications and Experience - Essential (E) Desirable (D)
• Experience in responsible and professional administrative roles. (E)
• Excellent written and verbal communication skills. (E)
• Proficiency with Microsoft Office and other relevant digital platforms and tools. (E)
• Ability to work independently and prioritise tasks effectively. (E)
• Basic knowledge and understanding of academic structures and higher education
operations. (E)
• Experience supporting senior leadership in a commercially focussed business or
educational institution. (D)
• Right To Work in the UK
Benefits:
* Annual leave (5.6 weeks) plus bank holidays.
* Workplace pension scheme.
* Company Sick Policy (from January 2025).
* Statutory Sick Pay (SSP) (until December 2024).
* Statutory maternity/paternity pays.
* Career development opportunities
* Training and self-development opportunities.
* Gym membership discounts
* Retail discount schemes
* Cinema discounts
* Grocery discounts
* Cycle to work
* Investing and savings opportunities
* Financial wellbeing – personal debt advise.
* Financial wellbeing education
* My Mind Pal (mental fitness)