Responsible to: Administration Manager 1-11
Location: Stephen Perse Cambridge Junior School
Role Description
To assist with the smooth running of the school reception/office undertaking administrative duties as required, on a term-time basis.
Main Responsibilities:
* Ensure a professional and friendly “front of house” response to all visitors
* Support the central Attendance Officer on all morning and afternoon registers
* Serve as the initial point of contact for incoming telephone calls and handle them accordingly
* Manage the office inbox and general enquiries from existing parents
* Liaise with the other school sites for ordering stationery and medical supplies for the office and teaching staff
* Be responsible for keeping first aid boxes replenished and ensure medical equipment is up-to-date
* Preparation of IHP for pupils and liaise with form teachers/parents
* Sign off risk assessments for trips and events across the site alongside line manager
* Order books and equipment required by teachers
* Support new starters with the welcome process
* Keep all records on ISAMs up to date - addresses and contacts
* Input information for new starters onto ISAMs
* Administer first aid to students (training will be provided)
* Support teaching staff with IHPC’s for students
* Send out Parentmail messages to parents
* Organise and disseminate after school and morning clubs for students
* Support Head of School and teaching staff when required
* Assist the School Office with general duties as required
* Assist teachers with booking taxis
* Act as a liaison between parents and late-stay staff, facilitating communication and ensuring seamless coordination of activities and care
General Responsibilities
* Act as an excellent ambassador for Stephen Perse at all times.
* Build and maintain good working relationships with all Stephen Perse colleagues.
* Assist as necessary in other Stephen Perse areas at peak times.
* Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.
* Proactively identify areas for improvements within Stephen Perse.
* Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas.
* Act in accordance with the Data Protection principles at all times.
* Adhere at all times to Stephen Perse operational and employment policies and procedures.
* Take care of your own health and safety and that of people who may be affected by what you do (or do not do).
* Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.
* Follow the training you have received when using any work items Stephen Perse has provided.
* Adhere to Stephen Perse’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.
This is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.
Safeguarding and welfare of children
The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with Stephen Perse’s Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Person or the Stephen Perse Designated Safeguarding Lead.
All employees of Stephen Perse adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.