This international law firm is the legal destination of choice for many of the world's finance houses. The firm is known for its work in corporate finance, mergers and acquisitions, and securitizations. They have a network of offices across Europe, North & South America, and the Far East.
They are looking to hire a Finance Operations Assistant to be a key member of the Financial Operations team in processing invoices, receipts, expenses, and other ad-hoc finance tasks.
Responsibilities
1. Accurately process supplier invoices using Elite Enterprise. Ensure invoices are coded and authorised correctly and correct VAT treatment applied.
2. Process weekly supplier payment runs of invoices due for payment.
3. Run Elite Enterprise AP aging reports and ensure invoices are paid in a timely manner to comply with SRA accounts rules.
4. Run daily reports to ensure not yet paid disbursements due for payment are identified and paid in accordance with SRA accounts rules timeframes.
5. Process twice weekly employee expense payment runs including authorising expenses in Chrome River and exporting data to Elite Enterprise.
6. Respond to supplier or employee queries in relation to invoices/expenses payments.
7. Process direct debit payments from office bank accounts in a timely manner.
8. Assist with chasing receipted fee notes from Outside Counsel when paid.
9. File uploads for several high volume suppliers and liaising with New York Systems teams if issues occur.
10. Assist with testing of Chrome River for any changes required, e.g., VAT rate changes.
11. Ensure client receipts are processed accurately and promptly in accordance with SRA accounts rules. Where required ensure funds are transferred to client bank accounts in accordance with SRA accounts rules.
12. Assist with producing weekly and monthly client bank reconciliations for three bank accounts including reviewing balances and notifying Financial Operations Manager where potential breaches may occur.
13. Assist with producing daily office bank reconciliations for four bank accounts for review by Financial Operations Manager and Finance Manager.
14. Assist with collating daily cash flow for three currency office accounts and convert funds between currencies where required including posting transactions in Elite Enterprise.
15. Enter payments for suppliers, employees, and statutory bodies in RBS bankline accurately and in accordance with documented procedures.
16. Review client bank accounts regularly throughout the day and investigate funds received including discussions with Revenue team for client receipts and following up on issues with receipts.
17. Assist Financial Operations Manager with SRA client money audit including investigating queries and providing data required for auditors to complete audit.
18. Post journals for entries between bank accounts, tax payments, and other ad-hoc corrections.
19. Ensure Expenses and Invoices inboxes are monitored regularly and emails dealt with promptly.
20. Assist with project work required to ensure go-live date for Enterprise 3E project is met.
21. Ensure all filing/invoice scanning is done promptly and regularly.
22. Report any known or potential breaches to the Finance Manager/COFA and update breaches register.
23. Assist other team members as and when necessary.
24. Undertake any other ad hoc duties as and when requested, such as ad hoc project work.
Candidate Profile
1. A minimum of 5 years’ experience in a law firm or professional services firm.
2. 5 GCSEs grade C or above (or equivalent) including Maths and English.
3. Proficient in all Microsoft Office applications.
4. Good understanding of both SRA and HMRC regulations.
5. Knowledge of Elite Enterprise/3E.
Important Notice
It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days, your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
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