Contents Location About the job Benefits Things you need to know Apply and further information Location Hereford About the job Job summary Are you passionate about records, information and data management? Do you enjoy working with people to help them use information and data more effectively? Are you keen to preserve records of historical value for future generations? We are looking to recruit an Information Manager (IMgr) to join an exciting team, working across different business areas of information management, information governance and records management. You will support teams to work more effectively with information, whilst also ensuring the department can demonstrate compliance with information legislation and policies. Information Coherence is a vital part of the UK Defence effort. The role of the IMgr will be accountable for the information processes across the Unit to support information advantage and the information needs of the organisation. This position is advertised at 37 hours per week. Job description There will be a number of activities that the Information Manager will be expected to oversee and deliver, these are: The IMgr advises and supports the Senior Information Officer (SIO) and is responsible for ensuring that information is being captured, stored, distributed, used, retained and eventually disposed of across multiple systems in accordance with the law, MOD policy and guidance as well as direction from the HLB. The IMgr is also responsible for managing the Information Risk Management Process at Unit level, briefing the SIO on the overall risks being held by the unit and the evaluation of issues that may exceed stated levels of risk. Deliver IM maturity within the unit by ensuring policies for creating, storing, distributing, using, retaining and disposing of information are in place, are consistent and reflect best practice and current legislation. With support from the Information Hub, actively promote effective IM working practices across the unit and ensure that personnel understand the importance of effective information & records management, how to achieve it in order to ensure legal compliance with the Freedom Of Information & Data Protection Acts, and Environmental Information Regulations. Lead and participate in knowledge sharing forums, training sessions and briefs. Prepare and deliver IM presentations to a wide range of audiences. Develop the IM skills and competences of staff within the unit. Lead a Unit change of culture to maximise the utility of the current information enterprise and inform development and delivery of the information strategy as defined by HQ Command SIO. Supported by the SIO, oversee the implementation of incoming information capability enhancements such as upgrades to software, hardware and applications. Manage the development and maintenance of the Unit File plan, and team site structure for best information retention and retrieval, ensuring departmental records policy are met. Provide guidance on all aspects of IM policy and training, ensuring up to date guidance and support is available to help staff make best use of information, this may include providing individual support and coaching. Represent the Commanding Officer at IM Working Groups. Management of the iHub staff: 2 x Civilian, and 1 x Military. In addition to strategic responsibilities, the IMgr will: Write and be responsible for the implementation of the Unit IM Plan. Enable IM/IX/IA on behalf of the SIO; Maintain familiarity with IM Policy and Protocols; Identify the Units information requirements including information flow analysis. Awareness of SharePoint design and data transfer policies. Manage the Units collaborative working environment. Identify and develop efficiencies to improve electronic ways of working and oversee the implementation of support services to aid delivery of improvements. Establish and manage the Units information storage requirements including access rights and permissions. Create and maintain a business unit file plan and retention schedule. Create and maintain a definite Record of Unregistered Material held by the unit. Ensure that Information Support Officers are given appropriate Records Management Training upon their arrival. Coordinate the efficient and timely review of registered files and ensure this review is carried out in accordance with instructions and policy; Undertake the management and delivery of internal assurance activities to ensure essential IM activities are being undertaken within the unit and the necessary structures, controls and monitoring are in place to exploit and protect information assets. Undertake regular audits of Team Sites, records, 'folders', user accounts and capacity usage, reviewing the utilisation of information to ensure that good practice is being followed, duplicated information is rationalised & appropriate links to Information are disseminated. Support the iHub to deliver effective information management and direct their information priorities to meet unit requirements. Responsible for communicating updates to Policy, Governance or legislation, delivery of new software, applications or hardware that will support the delivery of IM/IX/IA. Person specification In order to achieve the requirements of this position, it is essential the candidate has the following skills: Previous experience in Information Management. Excellent presentation and communication skills, both verbal and written. Strong organisational skills. Ability to use web authoring packages, or willingness to learn. Ability to prioritise, work under pressure and to meet strict deadlines. Behaviours We'll assess you against these behaviours during the selection process: Leadership Working Together Communicating and Influencing Making Effective Decisions Benefits Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity An attractive Civil Service pension 25 days leave bank/public holidays, rising 1 day every year to a max of 30 days after 5 years. Access to on-site cafeteria and gymnasium. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. Candidates will be required to provide a statement of suitability. (Word count: 750) At interview, you will be assessed against the following Success Profiles Behaviours: Leadership Working Together Communicating and Influencing Making Effective Decisions The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Civilian Workforce Advisor Email : recruiting-group-mailbox-hfdmod.gov.uk Recruitment team Email : DBSCivPers-ResourcingTeam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments 20230519-UKStratCom-Candidate Information Pack Opens in new window (pdf, 534kB) MOD Candidate Pack Opens in new window (pdf, 1562kB) Candidate Information Pack Opens in new window (docx, 31kB) Share this page Print Email Facebook Twitter LinkedIn GMail