Job summary We are looking for a dynamic, proactive ward clerk to join our team. Good interpersonal, communication and IT skills are essential. You will need to be conscientious with excellent time management and an ability to work both under direction and on your own initiative. Main duties of the job To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues. You will need to have excellent communication skills as this role involves greeting staff, patients and visitors. Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored. To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff. To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion. Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister. To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines. To monitor all patient data and ensure that we are compliant with accurate national data collection. To accurately record and distribute minutes of monthly Neonatal Integrated and ward meetings. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/ Date posted 14 March 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum, pro rata Contract Permanent Working pattern Part-time Reference number 279-7004272-MAR25 Job locations Worthing Lyndhurst Road Worthing BN11 2DH Job description Job responsibilities To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues. You will need to have excellent communication skills as this role involves greeting staff, patients and visitors. Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored. To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff. To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion. Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister. To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines. To monitor all patient data and ensure that we are compliant with accurate national data collection. To accurately record and distribute minutes of monthly Neonatal Integrated and ward meetings. Job description Job responsibilities To provide day-to-day clerical support to facilitate the smooth running of the ward under the direction and supervision of senior colleagues. You will need to have excellent communication skills as this role involves greeting staff, patients and visitors. Manage the day-to-day ward administration, ensuring that correct procedures are implemented and monitored. To use own initiate to maintain stationary stocks, answer queries and forward relevant communication to staff. To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion. Order supplies and equipment using the Trust procurement system under the guidance of the Ward Sister. To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines. To monitor all patient data and ensure that we are compliant with accurate national data collection. To accurately record and distribute minutes of monthly Neonatal Integrated and ward meetings. Person Specification Communication skills Essential Decribes an ability to communicate with a wide range of people Has an understanding of effective communication IT skills Essential Evidences IT literacy Desirable Knowledge of database usage Literacy Essential Evidence of good literacy skills Team working Essential Evidence of working within a team Time management and organisational skills Essential Demonstrates good time management Demonstrates good organisational skills and ability to prioritise Equality, Diversity, and Inclusion Essential Evidence of having championed diversity in previous roles Evidence of having undertaken own development to improve understanding of equalities issues Person Specification Communication skills Essential Decribes an ability to communicate with a wide range of people Has an understanding of effective communication IT skills Essential Evidences IT literacy Desirable Knowledge of database usage Literacy Essential Evidence of good literacy skills Team working Essential Evidence of working within a team Time management and organisational skills Essential Demonstrates good time management Demonstrates good organisational skills and ability to prioritise Equality, Diversity, and Inclusion Essential Evidence of having championed diversity in previous roles Evidence of having undertaken own development to improve understanding of equalities issues Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279) Address Worthing Lyndhurst Road Worthing BN11 2DH Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)