As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
The Corporate Governance Manager, reporting to the Associate Director of Corporate Governance, provides comprehensive, high quality professional management on a wide range of Governor and Committee governance tasks. The post holder will deputise for the Deputy Company Secretary during periods of absence.
If you have a keen interest in or are already passionate about law, compliance or governance, then this will be an exciting opportunity.
Base Location: Royal Bournemouth Hospital
Interview Date: TBC
Main duties of the job
The post holder will act as a central point of contact for the provision of information to existing and prospective Governors, within the public and staff constituencies.
With the Deputy Company Secretary the post holder will support the effective organisation of the Board of Directors and its committees.
The post holder will be actively involved in the promotion of the organisation as an NHS Foundation Trust, communicating its aims, objectives and values of the organisation to its members and prospective members.
The post holder will manage the administration process for a number of the Board’s committees.
With the Deputy Company Secretary ensure guidance, support and advice on Board and Council governance.
In conjunction with the Deputy Company Secretary and the Corporate Governance Assistant, maintains an efficient and effective governance register in line with regulatory guidelines and the Trust’s provider Licence.
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
Detailed job description and main responsibilities
The Corporate Governance Manager will:
1. Co-ordinate the work between the Board of Directors to ensure joined up and integrated development events.
2. Ensure the various Committee governance cycles are up-to-date and are complied with.
3. Draft the agendas for various Committees for agreement with the relevant Committee Chairs and where necessary, Company Secretary/Deputy Company Secretary and make the call for papers.
4. Ensure the requirements are met in relation to the Trust's Constitution for the notification of public Board meetings.
5. Ensure the arrangements for meetings and the scheduling and distribution of agendas and papers for various Committees complies with the Trust's Constitution (including quorum) and governance cycles.
6. Co-ordinate the preparation of papers and quality controlling them to ensure that they meet the required standard.
7. Ensure the accurate recording and minute taking of various Committees and that minutes are produced in a timely manner and action lists are up to date.
8. Advise on conduct of meetings with respect to Terms of Reference and the Trust's Constitution.
9. Assist in retaining the Trust's corporate seal and a register of its applications in accordance with statutory requirements regarding security and use of the seal.
10. Liaise with the Company Secretary in the induction and training of new Board members as they are appointed or elected.
Person specification
Experience
1. Experience of qualitative assessment to ensure compliance with a range of requirements
2. Experience in the working of committees and minute taking
3. Organising and co-ordinating events
4. Experience in understanding and developing governance documents
5. Experience in front line contact with the general public
6. Experience in liaising with staff at all levels, including senior management
7. Experience in working in the NHS or other regulated sector
8. Use of electronic meeting software
9. Understanding/experience in induction processes
Qualifications
1. European Computer Driving Licence (ECDL) or equivalent
2. Management qualification or evidence of ongoing commitment to continuous professional development
Knowledge
1. Knowledge of GDPR
2. Ability to deal with sensitive and confidential matters appropriately
3. Knowledge of NHS foundation trust status
4. Ability to understand issues quickly and explain them clearly and succinctly
5. Governance and best practice
6. Foundation Trust Constitution and Model Election Rules
7. Excellent communication skills both verbal and written, including reporting and minute taking, with the ability to effectively communicate matters that are sensitive in nature
8. Ability to communicate business sensitive information, providing, receiving and collating complex information, relevant to managerial and administrative skills
9. Ability to prioritise and to respond to workload and deal with conflicting demands and pressures
10. Ability to work on own initiative and as part of a team with skills to develop collaborative working
11. High level organisational and administrative skills
12. Effective presentation skills, in preparing and delivering power point presentations
13. Ability to implement system and procedure change
14. Ability to influence decisions and secure agreement for action
Personal attributes
1. Ability to motivate and deliver in a positive and professional manner
2. Excellent communicator and motivator and able to deal with contentious issues with discretion and in a confidential manner
3. Positive attitude to change and learning
4. Demonstrate excellent customer service skills, understanding the importance of maintaining ownership and responsibility for the resolution of enquiries
5. Demonstrate respect for all colleagues and an appreciation of their contribution
6. Ability to identify own strengths and limitations and be proactive in addressing areas for development
7. Able to work flexibly according to the needs of the service
8. Confident and proactive
Language requirement
1. Be able to speak English as necessary to undertake the role
Please note:
Staff recruited are expected to be available to work flexibly across all our Trust locations to meet service demands.
This advert may be closed early if sufficient applications are received.
COVID-19 vaccination remains the best way to protect yourself and our patients from the virus when working in our healthcare settings. Whilst this vaccination is not a condition of employment we do encourage our staff to get vaccinated.
Internal Candidates: staff employed prior to merger who voluntarily change jobs will be appointed to UHD terms and conditions.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name Yasmin Dossabhoy Job title Associate Director of Corporate Governance Email address Yasmin.Dossabhoy@uhs.nhs.uk
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