Arts & Sciences is a creative-driven production company dedicated to crafting innovative and compelling content across commercials, branded entertainment, and beyond. Our name is inspired by the Academy of Arts and Sciences, founded in 1780 by John Hancock, John Adams, and John Bowdoin in Boston. The Academy’s charter emphasized the cultivation of every art and science to advance the interest, honor, dignity, and happiness of a free, independent, and virtuous people. At Arts & Sciences, we embrace this philosophy by collaborating with top-tier directors, agencies, and brands to bring powerful stories to life.
We are looking for an Office Manager / PA who will play a key role in keeping our operations running smoothly and our team supported in a fast-paced, creative environment. Please note: this is a full-time, office-based role in Central London.
Key Responsibilities:
* Office Operations: Oversee the day-to-day management of the office, ensuring a productive and organized work environment.
* Executive & Team Support: Provide administrative assistance to leadership and staff, including scheduling, correspondence, and travel coordination.
* Treatment Coordinating: Manage the coordination of creative treatments, liaising with directors and designers to ensure high-quality presentations.
* Vendor & Facility Management: Liaise with office vendors, landlords, and service providers to maintain office supplies, equipment, and facilities.
* Event & Culture Management: Plan and execute internal events, team-building activities, and company celebrations that foster a dynamic and inclusive company culture.
* Finance & Expense Tracking: Assist with budgeting, processing invoices, petty cash management, and expense reporting.
* Communication Liaison: Serve as the point of contact for internal and external inquiries, ensuring efficient information flow across teams.
Qualifications:
* Experience in office management, administrative roles, or treatment coordinating within the entertainment, advertising, or media industry (not essential but would be beneficial).
* Strong organizational and multitasking skills, with the ability to anticipate needs and solve problems proactively.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office, Google Workspace, and familiarity with industry-related tools such as Slack, InDesign, and Photoshop.
* A self-starter with a can-do attitude who thrives in a collaborative and fast-paced creative environment.
Why Join Arts & Sciences?
* 28 days holiday (including public holidays).
* Competitive salary (details provided upon application).
* Work with a talented and passionate team in a company that values creativity and collaboration.
* Be part of a culture that celebrates storytelling, innovation, and artistic excellence.
* Competitive benefits and opportunities for growth within a leading production company.
How to Apply:
If you’re an organised, detail-oriented, and proactive individual who loves working in a creative space, we’d love to hear from you. Please send your resume and a brief cover letter to elise@artsandsciences.com with the subject line: Office Manager – [Your Name] .
Arts & Sciences is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
#J-18808-Ljbffr