The post holder will provide comprehensive administrative and business support to the clinical and technology team including the ordering and oversight of stock and equipment, service improvement projects, performance management, and supervision of the technology and administration staff in the department, ensuring that there is continuous service delivery. The post holder will work closely with finance and procurement teams.
Lincolnshire Community Health Service requires all staff to safeguard children, young people, and adults. All staff are required to access the organisational policies, as well as the Local Safeguarding Children Board and the Local Safeguarding Adults Board policies and procedures that underpin the safeguarding agenda. The safeguarding policies to be followed are found at www.lincolnshirecommunityhealthservices.nhs.uk and www.lincolnshire.gov.uk.
It is a condition of your employment that as an employee, you are expected to adhere to our policies, procedures, and guidelines. These can all be found on the Trust’s website.
We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an ‘earn while you learn’ apprenticeship programme. Visit our Learning and Development page to find out more: https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev.
Key Responsibilities:
1. To oversee the management of high-value, specialist equipment used by the EAT service including procuring, accepting, maintenance, managing stock levels, order processing, and managing faulty/broken devices.
2. To provide daily management and supervision of the administrative team and technology assistants, monitor absences, and follow policy.
3. To work with the Clinical Service Lead and undertake required audits of staff and service practice to provide quality and performance information.
4. To undertake training as appropriate, to update and maintain existing knowledge and to facilitate continued personal and professional development.
5. To work with the Clinical Scientist and Technologists on devising, coordinating, and producing information, documentation, and resources across the service including Strategies, SOPs, and Patient Information.
6. To work within the departmental budget per annum, working alongside the Clinical Service Lead on spend and allocation.
7. To oversee the patient pathway and ensure that equipment is available for loan in a timely manner to ensure compliance with the service specification.
8. To monitor patient waiting times to ensure that equipment loan targets are met.
9. To request quotations, process invoices, deliveries, and maintain all related documentation and electronic recording systems.
10. To physically manage equipment stocked at the team base, ensuring equipment is stored in the correct locations and within capacity, escalating any issues to senior technologists and leadership.
11. To develop and implement maintenance schedules and procedures to ensure the proper functioning and longevity of equipment.
12. To complete physical checks and replenishment of stock on a daily/weekly basis.
13. To serve as a key link between the EATS staff, Procurement teams, and Finance in controlling supply at adequate and safe levels.
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