About EIT: The Ellison Institute of Technology (EIT) Oxford’s purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems. EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability. Led by a faculty of world experts, EIT Oxford seeks to solve the world’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and government innovation in an era of artificial intelligence. EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars. EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges. We are looking to recruit a confident and experienced Administrator to join our team, working within the Pathogen Programme. This role will support the EA to the CEO with day-to-day administrative task, making sure all requested tasks are done the highest standard and with the utmost discretion. This would be an ideal role for an Administrator who wishes to look towards training to become an EA as there is opportunity to cover the EA to the CEO during absences. Key Responsibilities: Administrative and Office Support: Assisting and supporting the Pathogen Programme team with any administrative task in relation to the CEO’s and Principal Scientist’s work. Including, but not limited to, photocopying, printing briefing papers, preparing and distributing agendas for meetings Maintaining physical and electronic files (ensuring easy retrieval of information) Manage confidential information with the utmost discretion and integrity Handle emails and other forms of communication on behalf of the Pathogen Programme team as required. Booking taxis and/or other transport for conferences, events and visits Liaising with EIT’s travel agent in regards to booking enquiries and hotels for Pathogen Leadership Team members Assisting with drawing up programmes for visitors Meeting and event administration: Ensuring meeting rooms are in a presentable condition prior to the CEO’s and Principal Scientist’s meetings Escorting visitors to meeting rooms and offering refreshments Assisting with the connection to Zoom and Teams meetings Booking lunches for meetings when relevant and ensuring they are presented appropriately. Clearing the meeting room at the conclusion of the meeting, ensuring they are in an acceptable state for the next room occupant Escorting visitors to reception on the conclusion of meetings Absence Cover In the absence of the EA, to be able to assist with the management of the CEO’s and Principal Scientist’s diaries. Ensuring appropriate prioritisation of meetings and events To assist the EAs of any other member of the Senior Leadership team during busy periods or absences Requirements Essential Knowledge, Skills and Experience: Proven work experience as an administrator. This role may suit someone who is looking to take a step-up in their administrative career or who is looking to eventually advance to an EA role. Knowledge of Microsoft Word, Excel, Power-point and Outlook Good verbal communication skills Excellent written English with good attention to detail Self-starter and focused Discretion and confidentiality are paramount Nice to have but not essential: An interest in science Enthusiasm for beneficial global impact Competent in the use of technology and learning new IT packages Benefits Terms of Appointment: You must have the right to work permanently in the UK with a willingness to travel as necessary. You will live in, or within easy commuting distance of, Oxford. During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme. Why work for EIT: At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact We offer the following salary and benefits: Salary: 27K – 33K travel allowance and bonus Enhanced holiday pay Pension Life Assurance Income Protection Private Medical Insurance Hospital Cash Plan Therapy Services Perk Box