Salary: £30,000.
A London law firm has a great opportunity for a Compliance Assistant to join their team.
The role is within a busy small team and involves supporting the firm's lawyers (and non-lawyers) with all aspects of administration of their files as well as the day-to-day operations of a busy law firm.
The ideal candidate will have a high attention to detail, eagerness to learn, be self-motivated, and have awareness of client confidentiality and sensitive information. You should be proactive, confident in managing your workload, and comfortable addressing compliance queries across the firm. A passion for problem-solving and the ability to communicate regulatory issues clearly to various teams are essential.
Key Responsibilities include:
1. Process and manage client onboarding tasks.
2. Perform client onboarding and AML checks for new clients.
3. Review application documents, ensuring AML documents are correct and certified up to specified standards, including source of wealth checks and reviewing suitability advice.
4. Conduct client risk assessments of new clients and review for sanctions, negative press or PEPs as per AML guidelines.
5. Collaborate with lawyers and team members regarding client onboarding requirements and results.
6. Monitor and manage the Client Opening and Info inboxes, escalating queries as needed.
7. Maintain accurate and up-to-date client records in the case management system.
8. Data-capturing.
9. Stay up to date on company policies and procedures.
10. Create, review, and communicate reports required for Client Due Diligence.
11. Analyse conflict search results, identifying potential legal or commercial conflicts and supporting the subsequent resolution.
Office Administrative Duties:
1. Daily document management duties.
2. Monitor incoming queries and route to appropriate recipient.
3. Manage Outlook calendars.
4. Handle written and electronic correspondence.
5. Schedule meetings, reserve rooms, coordinate video or audio equipment.
6. Conduct ad hoc research as required.
7. Create and edit documents (including using digital signature software).
8. Perform other duties as necessary for the efficient functioning of the Department, Office, and Firm.
Knowledge, Skills and Abilities:
1. Proficiency in Microsoft Office (Word, Excel, and Outlook); experience with Excel and Adobe Acrobat Pro is a plus.
2. Meticulous attention to detail in tasks, writing, and numeric figures.
3. Excellent communication skills, both written and verbal.
4. Ability to multi-task and organise own work.
5. Ability to prioritise and coordinate work.
6. Ability to maintain confidential information.
7. Ability to follow up and complete outstanding tasks.
This is an excellent opportunity for someone wishing to pursue a new, exciting role in legal compliance in a friendly team and firm - perhaps you have experience in this area or some office/legal experience or a law degree, with a strong interest in legal compliance?
If you have any questions or would like to speak to someone further, please contact Rowena Bubb of Lewis Row Recruitment at 07743 590192 or rowena@lewisrow.com.
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