Provides a full receptionist service and clerical support to the school. Work is governed by established processes/procedures. Work is carried out without close supervision, other than that provided through working arrangements, methods and procedures. Overall guidance and supervision will be from a senior member of staff. If you have any questions about the role, please contact the school. Your responsibilities will be: Responsibility for others: The post has some impact on the well-being of individuals or groups (i.e. physical, mental, social, health and safety). Responsibility for staff: The post has no or limited direct responsibility for supervising other staff though may be expected to demonstrate tasks or advise/guide new employees, work experience or trainees. Responsibility for financial resources: The post has no or limited direct responsibility for financial resources other than occasional handling small amounts of cash, processing cheques, invoices etc. Responsibility for physical resources: The post has some direct responsibility for physical resources, involving the careful, accurate, confidential and secure handling and processing of information Reception:
* Ensure reception area is welcoming and tidy.
* Receives visitors and deliveries/goods, dealing with associated administration (security badges, signing delivery notes)
* Shows visitors around
* Deals with routine enquiries, providing general information about the school and its activities - in person, by phone and email.
* Be a first point of contact for students/pupils requiring help/support and referring them to other appropriate staff in school
* Operating switchboard
Office duties:
* Handle incoming mail, ensuring appropriate distribution
* Handle outgoing mail, franking and posting, maintaining records of postage
* Maintain stationery and office supplies
* Maintain records / files / data bases, inputting and retrieving information.
* Maintain petty cash system
* Prepare registers and absence forms, ensuring relevant information is disseminated promptly re: absences
* Undertake word processing, generating standard letters
* Take minutes of meetings
* Administer late and pass-out slips to students
* Organise appointments, events and training
* Assist with and support arrangements for school trips and visits
Powys County Council currently applies a discretionary real living Wage supplement to all employees earning less than £12.00 per hour