Hours: between 25-37 per week
Location: Cam, GL11 - office based with flexibility to work evenings and weekends as required.
Overall Responsibilities:
The Deputy Clerk will assist the Parish Clerk/Proper Officer in carrying out all functions, particularly serving or issuing all notifications required by law of a Parish Council. The Deputy Clerk will ensure that the instructions of the Council in connection with its function as a Local Authority are carried out effectively. This role includes advising the Council on overall policies regarding the Authority's activities and helping produce necessary information for decision-making.
The Deputy Clerk will assist the Responsible Financial Officer in maintaining all financial records of the Council and careful administration of its finances. The Deputy Clerk will also deputise for the Clerk/Responsible Finance Officer during their absence.
Specific Responsibilities:
1. Ensure that statutory and other provisions governing or affecting the running of the Council are observed.
2. Prepare, in consultation with the Clerk, agendas for meetings of the Council and Committees, and attend such meetings to prepare minutes for approval.
3. Attend any meetings of the Council and/or its committees/subcommittees as directed by the Clerk.
4. Receive correspondence and documents on behalf of the Council and deal with them or bring them to the attention of the Clerk/Council.
5. Study reports and data on Council activities and discuss matters with specialists as directed by the Clerk to produce reports for circulation and discussion.
6. Support the Clerk in preparing and developing policies, strategies, and procedures, and monitor their implementation.
7. Act as the representative of the Council if required.
8. Issue notices, prepare agendas and minutes for the Parish Meeting, and attend assemblies as required.
9. Oversee the update and maintenance of the Council's website and IT equipment, and prepare publicity material and manage social media.
10. Attend training courses or seminars as directed by the Clerk to acquire necessary professional knowledge.
11. Work towards achieving the status of Qualified Clerk as a minimum requirement for effectiveness in the role.
12. Be a member of the Society of Local Council Clerks.
13. Attend conferences/seminars of relevant bodies as a representative of the Council.
14. Assist the Clerk in preparing, monitoring, and balancing the Council's accounts for monthly reconciliation.
15. Prepare VAT returns and complete online submissions to HMRC quarterly.
16. Ensure timely preparation of estimates and budgets for precept setting under the direction of the Clerk.
17. Manage and maintain the asset register appropriately.
18. Assist with procurement of goods and services and management of contracts as per Financial Regulations.
19. Ensure the Council's Health and Safety and risk assessment obligations are met.
20. Undertake additional duties as required, commensurate with the level of the role.
Interested in this Deputy Clerk role? Please submit your updated CV.
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