Summary
Vision 1590 are looking to appoint a Business Administration Apprentice within the central HR team. You will work closely with the HR team providing HR administration support to their schools and central team, based at our Trust offices. You will also receive guidance and support to successfully complete the Business Administration Apprenticeship.
Annual wage
£12,313.60 a year
Actual salary £10,667 (Term-time only)
Training course
Business administrator (level 3)
Hours
Monday to Friday, hours to be confirmed. Term time only plus 5 days.
37 hours a week
Possible start date
Monday 3 February
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
KEY PURPOSE OF THE JOB
Provide a centralised HR administration support service for the HR team and its schools.
MAIN DUTIES AND RESPONSIBILITIES
* To support the HR team with all administrative-related matters; keeping accurate and up-to-date records at all times
* To support and engage with school administration teams regarding HR Administration
* Inputting data and effectively maintaining confidential HR records.
* Organise and maintain effective filing systems, both paper and electronic in order to provide an efficient working environment.
* Monitor the HR Mailbox, responding to, and escalating queries to the HR Officers or HR Manager, as appropriate
* Responsibility for answering incoming calls to the department, dealing with calls efficiently and escalating to the HR Officers or HR Manager, as appropriate
* Support the HR team by undertaking administrative work associated with HR casework
* Organising meetings, minute taking and providing confidential administrative support to the HR team
* Coordinate and support the HR Officers on all aspects of recruitment and selection
* Process pre-employment checks for staff and volunteers, advise schools on checks for agency staff and contractors
* Prepare and issue contracts and variations to contracts
* Ensure staff files are kept up to date and that all records held, both physical and electronic, are accurate and adhere to safer recruitment practices
* Complete notifications to payroll and returns in relation to absence, leave, overtime, payroll forms etc. by specified deadlines
* Liaise with external payroll, pensions administration and occupational health providers including raising and responding to queries and deciding appropriate action
* Produce lists/information/data and contribute to HR reports as required
* Contribute and develop HR improvement projects as directed by the HR Team
* Develop and maintain office systems and records and collect, compile and present data both manually and electronically in order to ensure accurate and up-to-date employee records and produce regular reports
* Be aware of and comply with data protection in accordance with the General Data Protection Regulation (GDPR) and Trust Policies
SAFEGUARDING AND PROMOTING THE WELFARE OF CHILDREN AND YOUNG PEOPLE
* To demonstrate a commitment to safeguarding and promoting the welfare of children and young people, staff and volunteers
* To demonstrate a thorough understanding of safeguarding and safer recruitment policies and procedures, and their application within an educational setting/environment in accordance with the current DfE statutory guidance for Keeping children safe in education
Where you’ll work
Whinstone Primary School
Lowfields Avenue
Ingleby Barwick
Stockton-On-Tees
TS17 0RJ
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
THE EDUCATION TRAINING COLLECTIVE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Level 3 Business Administration at Stockton Riverside College
* Functional Skills maths & English, if required
More training information
This apprenticeship will be all on the job with the employer, you won't need to attend college.
Requirements
Desirable qualifications
GCSE or equivalent in:
* English (grade A*-C/9-4)
* Maths (grade A*-C/9-4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* Attention to detail
* Organisation skills
* Team working
* Initiative
* Proactive
* Computer literate
* Willingness to develop
* Confidentiality
* Self-motivated
* Friendly and approachable
* Flexible
* Microsoft Office knowledge