Job Title: Operations Assistant
Location: Office-Based, Monday to Friday (9:00 AM – 5:30 PM)
Job Type: Full Time, Permanent
Salary: £35,000 – £40,000
Benefits: Company Pension
4Site are working with a growing, forward-thinking organisation that is seeking a highly organised Operations Assistant to join their dynamic team. This is an exciting opportunity to play a key role in supporting business operations and ensuring the smooth running of both the office environment and operational processes.
This is a varied and fast-paced position offering exposure to many parts of the business including office management, procurement, finance administration and internal communications. The role would suit someone who thrives in a structured environment, takes pride in being the "go-to" person for day-to-day office needs and is proactive in their approach.
Key Responsibilities
Office & Facilities Management
Oversee general office upkeep, staff welfare, and weekly team lunches
Coordinate meeting rooms and visitor parking with the building provider
Maintain a tidy, presentable, and welcoming office environment
Answer incoming calls professionally and direct them accordingly
Manage cleaners and office waste disposal (including packaging)
Maintain stock levels of office supplies, stationery, WC and refreshments
Organise internal events such as staff socials, birthdays, and farewell drinks
Manage office phone system, including allocation and maintenance
Maintain company asset register (phones, tablets, computers)
Oversee the use of Dropbox and company email accounts
Handle staff mobile phone allocations and renewals
Internal Communications & Team Support
Support the Project Operations Manager and assist wider office functions
Ensure punctuality across the team and oversee staff start/end times
Assist with management of company vehicles
Coordinate communication of office updates, policies and events
Finance & Administration
Maintain accurate client and supplier records on QuickBooks
Upload and track purchase invoices daily
Process supplier payments and staff expense claims
Generate and issue sales invoices to clients
Assist with credit control and manage supplier expectations
Take minutes during executive team meetings
Procurement & Inventory
Create and manage purchase orders; act as first point of contact for ordering
Receive, log and check deliveries to the office
Coordinate shipments to site using couriers or internal delivery options
Ensure all deliveries have correct paperwork (delivery notes)
Monitor and update the order log to reflect real-time delivery status
Ideal Candidate Profile
*
Previous experience in a similar operations, office support, or admin role
*
Proficient with general office software; experience using QuickBooks is highly desirable
*
Detail-oriented, organised, and capable of multitasking
*
A strong communicator with a positive, team-oriented attitude
*
Comfortable handling confidential information and managing multiple responsibilities with discretion
This is an excellent opportunity to become part of a stable and collaborative team within a company that values operational excellence and employee wellbeing. If you're a confident self-starter who enjoys variety in your work and wants to make a meaningful impact across a business, I’d love to hear from you