Executive Assistant, Music Growth & Marketing
Job ID: 2873946 | Amazon UK Services Ltd.
Amazon Music is an immersive audio entertainment service that deepens connections between fans, artists, and creators. We offer experiences that serve all listeners with our different tiers of service.
The Amazon Music Growth & Marketing team seeks a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors based in London and Madrid overseeing teams distributed internationally. A successful candidate will have experience with heavy calendar management, travel coordination, event planning, and large internal team meetings. This role requires skills in planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. You will possess the ability to complete complex tasks quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and efficiently solve complex problems. A high level of integrity and discretion in handling confidential information is imperative. This person must be able to adapt and be flexible with priorities as they shift.
This role will require 5 days in office.
Key job responsibilities
1. Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion
2. Set up internal and external meetings including conference rooms, AV needs, document distribution
3. Coordinate domestic and international travel itineraries with seamless logistics
4. Manage timely expense report coordination and submission
5. Track and help drive completion of key deliverables and follow up on pending items
6. Engage with senior exec offices at external partners
7. Support with events involving senior leadership
8. Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
9. Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, and industry professionals
10. Organize, execute, and assist with team activities
11. Champion and expand creative team traditions and activities that support a strong team culture
12. Partner closely with leadership team and other Executive Assistants to provide holistic support to the organization
13. Willingness/ability to travel to support team off-sites & events as needed
14. Keep relationship with GREF site lead and manage space for entire Amazon Music team in London office
BASIC QUALIFICATIONS
* Experience with Microsoft Office products and applications
* Experience as an Executive Assistant
* Experience with executive level calendar management
* Experience with domestic or international travel coordination
* Experience working with large global teams
PREFERRED QUALIFICATIONS
* Experience in a fast-paced, high-tech company
* Experience leading process improvements
* Experience working and organizing events around Global Conferences
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. Protecting your privacy and the security of your data is a longstanding top priority for Amazon.
Posted: January 15, 2025 (Updated 2 days ago)
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