Are you a Business Coordinator who can demonstrate high-level experience providing administrative support, with the ability to handle confidential information with discretion? Are you able to communicate with Senior Executives and other stakeholders while ensuring projects are delivered on time? If so, this could be a great opportunity for you.
What you'll do
You'll provide confidential, high quality and efficient technical administrative support to the YTL Infrastructure Managing Director (MD), Head of Procurement (HoP) and their immediate teams, including the Business Manager of YTL Construction as and when required.
You will:
* provide effective, efficient and confidential coordination, business and administrative support to ensure the smooth running of YTL Infrastructure and the procurement hub
* arrange management meetings (including client meetings) and minutes where required
* organise the day-to-day management of the MD and HoP's diaries and meeting schedules, including planning and scheduling meetings, conferences, teleconferences and travel
* support the MD and HoP's Senior Leadership teams, including creating presentations
* liaise with stakeholders at all levels on behalf of the MD and HoP
* conserve time by reading, researching and routing correspondence; drafting letters, emails and wider team communications; collecting and analysing information; initiating telecommunications
* welcome guests and customers by greeting them, in person or on the telephone and answering or directing enquiries
* maintain customer and client confidence and protect operations by keeping information confidential
* provide a historical reference by developing and utilising filing and retrieval systems and recording meeting discussions
* maintain professional development
* provide support to manage projects as directed
* provide support with organisation and the coordination of all corporate events
* support the business in maintaining the YTL Construction brand and image
* coordinate the submission of expense claims and record supplier invoices
* manage and maintain employee recognition programme
* manage various ad-hoc duties within the business for the MD and HoP, as requested and when required
* be responsible for managing all aspects of diaries, meetings, meeting preparation and other support as directed
* be the first point of contact for key stakeholders across all YTL Infrastructure businesses and ensure the wider team is fully supported
* be flexible and adjust working priorities accordingly
* offer a high level of organisation, consistency, high standards and professional persona and business support at all times.
What you'll need
You will:
* be highly proficient in all Microsoft packages
* have experience working with senior management and senior-level clients
* demonstrate confidentiality, sensitivity and discretion
* have the ability to manage complex and highly confidential information
* draft and send correspondence on behalf of the MD and HoP
* have the ability to organise and anticipate requirements for the team
* demonstrate excellent social skills and operate with diplomacy, tact and empathy
* have the ability to work unsupervised and demonstrate initiative
* have effective communication and interpersonal skills at all levels
* be able to manage tight and often conflicting timescales
* deal with multiple stakeholders at all levels of the organisation
* be a team player with an optimistic ‘can do' attitude and a sense of humour.
What you'll receive
* Total pension contributions up to 20%.
* Career progression and professional development opportunities.
* 25 days' holiday rising to 28 with length of service.
* The opportunity to buy up to ten days' holiday and sell up to five every year.
* A healthcare package that allows you to claim back healthcare costs.
* Life assurance of up to eight times your salary.
* A new electric car in exchange for part of your gross salary, subject to conditions.
* Cashback and discounts from more than 3,000 retailers.
* One paid volunteering day each year.
* Enhanced family leave and pay arrangements.
* An interactive health and wellbeing platform.
* Support from mental health first aiders.
* A £1,000 referral fee if you recommend someone to work for us.
Who we are
YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:
* Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West.
* YTL Developments – a major UK developer currently redeveloping a 350 acre former airfield into an award winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community.
* YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors.
* YTL Arena – the development and operation of an entertainment complex that includes a 19,000 capacity arena, conferencing and exhibition space.
* Plus a number of other retail, environmental and specialist businesses.
Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.
We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.
If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.
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