Job Overview
This role is offered on a FTC 3 month contract. After successful completion of this FTC, you will be taken on permanently.
Our client, a world renowned educational establishment, is seeking an Executive Assistant (EA) to join their busy team. Supporting the Dean, this role will have the following responsibilities:
Responsibilities
EA Support and Office Administration
* Provide comprehensive and efficient administrative support to the Dean in all aspects of her work, facilitating the smooth and effective performance of her role.
* Management of various email accounts.
* Draft correspondence and manage the Dean’s diary, highlighting pressing strategic issues.
* Maintain the Dean’s electronic diary, including organising internal and external meetings and international travel.
* Coordinate and support meetings held by the Dean, including making room/refreshment bookings and greeting visitors.
* Make appropriate travel arrangements, booking hotels and restaurants, both domestically and overseas.
* Provide line management of a small team of support staff.
Communication
* Communicate effectively and professionally with senior colleagues and the wider community on behalf of the Dean.
* Respond verbally and in writing to a range of issues on behalf of the Dean.
* Research and prepare reports or briefing papers.
* Prepare agendas, draft and circulate minutes, create presentations and other key documentation for meetings.
Events
* Assist with managing prestigious and high-profile events, including logistics such as catering, IT, and seating plans.
Student Co-ordination
* Organise meetings between the Dean and student groups.
* Support the Dean with ad hoc projects as they arise.
Person Specification
* Experience managing the busy office of a senior member of staff, preferably in a university or charitable organisation.
* Demonstrable experience of complex diary management and prioritising requests.
* Excellent written and verbal communication skills.
* Good judgement and the ability to handle confidential information.
* Excellent organisational skills and attention to detail.
* Experience of making complex travel arrangements.
* A flexible approach to workload and hours of work.
* Good IT skills (Microsoft Office, Excel, email, etc.).
* Knowledge of the University of Oxford and its collegiate system is a plus.
* Sympathy with the Christian ethos, vision, and ministry.
In return, our client offers a generous salary and excellent benefits package.
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Administrative and General Business
Industries
Higher Education
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