Are you looking for a bank admin job in the heart of Sussex?
Do you want to play a key role in supporting our medical team within a vital Child and Adolescent Mental Health Service?
An opportunity has arisen for an Admin Team Leader to join our CAMHS admin team at Chalkhill Hospital on a full-time basis.
This post offers you an exciting and interesting career development opportunity, where you will be joining a service that prioritises training and support for our admin professionals at your own pace.
If this sounds good to you and you have any type of Administrator / Team Leader experience, we'd love to hear from you!
Main duties of the job
Your role will be to provide excellent administration secretarial support to the team, including but not limited to:
* Management of admin staff
* Act as a central secretarial and admin contact point for the admin team
* Coordination of workload, maintaining an overview of the admin function and workflow
* Inputting data onto electronic patient records/opening & closing referrals
* Working closely with the Duty and Liaison Manager
* Running data as requested
* Arrangements of meetings and administration/minute taking
* Managing rosters for the team
* Assisting with the induction of new staff
* Typing of correspondence as requested by clinicians
* Collating data and reporting i.e. spreadsheet, graphs etc. and workflow within the team
* Oversee referral process and procedure in line with Duty and Liaison Practice
Good communication skills are essential together with the ability to deal sensitively with people who may be distressed at times.
About us
You will be based within the ward office in the heart of the hospital, working with friendly and supportive colleagues and receiving regular supervision.
You will benefit from free onsite parking, generous pension and holiday entitlement, and free Employee Assistance Programme.
We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part-time hours, flexible start/finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.
This is a rewarding and varied job with plenty of responsibility and is an excellent opportunity to develop your skills. In return for your hard work and dedication, we can offer you the opportunity to work within a friendly and supportive DLT team.
As a mental health trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.
Job responsibilities
REQUIREMENTS
In order to be a successful Administration Coordinator in our team you will have:
* Good standard of secondary education; GCSE at Grade C or above
* A relevant NVQ Level 3 qualification / RSA 3 or equivalent
* Significant experience in a secretarial role or relevant administration role
* Experience of office and resource management
* Experience of producing documents to a high standard of presentation with good accuracy
* Experience using Microsoft Office including Outlook, Word and Excel
* Experience of working within a physical or mental health care setting
See attached Job Description and Person Specification for full details.
Person Specification
Qualifications
* NVQ 3 in Business & Administration or evidence of equivalent practical experience
* RSA 3 or equivalent experience and evidence of further practical experience
* Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
* Significant experience of a range of secretarial procedures
* Significant experience of working as an administrator or secretary
* Experience of office and resource management
* Experience of supervising others
* Experience of producing documents to a high standard of presentation with good accuracy
* Experience of maintaining office systems
* Experience of generating own correspondence
* Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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