Job summary We are seeking an enthusiastic and proactive individual to provide comprehensive and confidential administrative and clerical activities for Ward 53 at University Hospitals Coventry and Warwickshire NHS Trust. The successful candidate will be expected to meet the needs of the Stroke Department in accordance with Departmental, Trust and National standards, policies and procedures. The individual will be able to effectively communicate related information and advice to enable the multi-disciplinary team to achieve operational excellence. Please be advised sponsorship is not eligible for this post. Please be advised that this job advert will close as soon as sufficient applications have been received. Please note there is a provisional interview date of 17th April 2025. Main duties of the job Act as the first point of contact for dealing with routine enquiries and take action as necessary liaising with others as appropriate. Communicate with staff, patients and/or external organisations using appropriate methods. Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived. Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested. About us University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellencedesignated organisation - please click the link for further details about this prestigious award.Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. Date posted 18 March 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum pro rata Contract Permanent Working pattern Full-time Reference number 218-ACS-B2-7034102 Job locations UHCW Coventry CV2 2DX Job description Job responsibilities Act as the first point of contact for dealing with routine enquiries and take action as necessary liaising with others as appropriate. Communicate with staff, patients and/or external organisations using appropriate methods. Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived. Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested. Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department. Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos). Assist with training new team members in Trust operational systems and department procedures. Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels using Integra system. Responsible for the receipt and distribution of incoming/outgoing post and action accordingly. Prioritise daily tasks to achieve timescales set. For further details of the role please see the attached job description. Job description Job responsibilities Act as the first point of contact for dealing with routine enquiries and take action as necessary liaising with others as appropriate. Communicate with staff, patients and/or external organisations using appropriate methods. Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived. Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested. Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department. Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos). Assist with training new team members in Trust operational systems and department procedures. Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels using Integra system. Responsible for the receipt and distribution of incoming/outgoing post and action accordingly. Prioritise daily tasks to achieve timescales set. For further details of the role please see the attached job description. Person Specification Qualifications Essential See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Desirable See supporting documents Skills Essential See supporting documents Commitment to Trust Values and Behaviours Essential see supporting documents Person Specification Qualifications Essential See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Desirable See supporting documents Skills Essential See supporting documents Commitment to Trust Values and Behaviours Essential see supporting documents Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Coventry and Warwickshire NHS Trust Address UHCW Coventry CV2 2DX Employer's website https://www.jobsatuhcw.co.uk (Opens in a new tab)