Purpose of the role :
Co-ordinate the supply chain from the manufacturer/supplier to the required Ashtons delivery location:
• Ensuring ‘right product, right place, right time’, to meet the customer service objectives, within the finished goods stockholding parameters.
• Supporting the maximisation of revenue, profits and customer service levels.
• Managing and processing purchase orders and non-conformance claims.
The role is instrumental in Ashtons’ budgeted revenue, savings and profit rate, as well as the identification and minimisation of financial risk, i.e. factors that will have a negative impact on revenue, savings, profit rates and customer service levels.
Principal Accountabilities :
1. To manage, review and process all aspects of the purchase order processing of pharmaceutical products, medical supplies and other sundry products & requirements, including (but not limited to):
2. Under supervision of senior members of the Procurement team and other internal stakeholders, regular review of re-order levels, usual order quantities, Min-Max quantities and stockholding of the Wholesale and Dispensary locations to minimise overstocks and shortages, and co-ordinate an action plan to de-risk.
3. Supplier relationship management, being the first point of contact with suppliers for any pricing and commercial enquiries and requests.
4. Communicate any long-term delays/out of stocks, including estimated back in stock dates (where possible) to the appropriate stakeholder.
5. Managing ad-hoc order requests to cover any exceptional needs from the Dispensary and Inventory Control Teams.
6. Regularly reviewing all out of stock (SFD) and obsolete (MSI) products, and updating the system accordingly where applicable.
7. Awareness of outstanding sales orders (‘owings’) and the effect of late deliveries/out of stocks on them.
8. Ensure supplier non-conformances are resolved with the appropriate functions, by co-ordinating supplier returns (where applicable), as well as providing ongoing support to Ashtons’ Finance department in obtaining credit notes.
9. Regular and structured management of suppliers, when applicable, or as advised by the Procurement Manager.
10. Making commercially viable decisions, including but not limited to:
11. Managing approved suppliers’ monthly price offerings and ensure that the system is updating accordingly, where possible.
12. Updating buying prices and informing the relevant stakeholders, where applicable, under supervision of senior members of Procurement team.
13. Provide ongoing support to Ashtons’ Finance Department by investigating invoice-PO price discrepancies, ensuring that Ashtons are invoiced at the correct price.
14. Product code management – creating new codes, re-activating old codes and de-activating obsolete codes, as well as making sure any changes are reflected on the Ashtons’ web portal.
15. Ensure all sourcing activity is fully compliant with Good Distribution Practice (GDP) and Medicines Health Regulatory Authority (MHRA) under supervision of senior members of Procurement team.
16. Provide timely, relative and accurate information and reports to the relevant internal or external stakeholders in relation to the Procurement process.
17. General support of the Procurement Department function, including (not limited to):
• Undertaking any other appropriate duties as may be requested by the Procurement Manager.
• Providing the necessary cover in absence of another Procurement team member.
• Continuous review of processes in the Procurement Department, ensuring the function works as efficiently as possible.
Essential Skills :
* A high degree of numeracy, accuracy and attention to detail.
* Clear communication skills - the ability to clearly convey information and ideas.
* Excellent organisational and administrative skills.
* Comfortable using Microsoft Office applications at a basic level, in particular Excel, Outlook and Teams.
Desirable Skills :
* Information monitoring – the ability to identify problems and to take remedial action.
* Customer focus – making internal and external customers and their needs the primary focus of one’s actions, and developing and sustaining customer relationships.
* Managing conflict – dealing efficiently with others in an antagonistic situation.
* Stress tolerance – maintaining stable performance under pressure (such as time pressure or job ambiguity), handling stress in a manner that is acceptable to others in the organisation.
* Work standards – setting high standards of personal performance.
* Experience as a supply chain planner/demand planner/supply optimiser, understanding the principles of stock management.
* Pharmaceutical/medical supplies industry background.
* Technical knowledge (systems proficiency), a working knowledge of Sage.
Key Relationships :
* Procurement Manager
* Suppliers & manufacturers
* Ashtons Goods In warehouse team
* Ashtons Dispensary team
* Ashtons Customer Service team
* Ashtons Finance team
Benefits:
* Day off on your birthday
* Company pension after a 3-month qualifying period
* Life Assurance
* Income Protection
* Health Care Cash Plan
* Discounted gym membership
* Prescription charge reimbursement
* Employee assistance programme
* Helpline counselling service
* Long service awards
* Yearly staff party
* Company social events throughout the year
Job Types: Full-time, Permanent
Pay: Up to £28,000.00 per year
Work authorisation:
* United Kingdom (required)
Work Location: In person
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