Data Processor Supervisor Accountant ~ Support
Chelmsford - East of England
The Role
Working within the Operations Department providing support to the Client Management teams for proactive management of a portfolio of clients. To deliver exceptional client service, maintain internal and client relationships and effectively identify any risks to prevent loss of income and reputation to our business.
Responsibilities:
Data Processing
* To ensure that all collections are input onto the debtor accounts daily via the operating system.
* To ensure the accurate allocation of receipts.
* To ensure that the correct remittances have been received and saved to the database.
* To ensure all cheque receipts are paid into the designated bank account daily.
* To ensure the suspense account is reviewed regularly and liaise with Credit Controllers, debtors, and the Client to obtain allocation details to ensure this account is kept to a minimum.
* Email the operations team daily with details of any unidentified and unallocated receipts from that day which has been posted to the suspense account.
* To liaise with Credit Controllers, Debtors and Clients regarding all cash receipt and allocation queries.
* Collating and raising documentation for debtor refunds and processing these once approved through the operating system.
* To process any authorised cash transfer requests received from the Operations team.
* To take card payments over the phone and log accordingly.
Reconciliations
* To complete the daily reconciliation of cash receipts to the bank statements (All bank accounts).
* To complete the daily reconciliation of all C3 cash receipt/collection transactions/postings to the bank and funding facility.
Sales Ledger Management
* To ensure when remittances are received details and follow up dates are entered onto the customer ledger on the operating system along with verification notes.
Accounts
* Create end of Day Report providing an overview of the position of each facility (Funding, ABL, Trade, Construction) from the previous day.
* Review & authorise screen prints from the current day's allocations.
* Input refunds in Barclays to send back to the client/debtor.
* Input refunds into sage.
* Request MDS from NatWest when needed.
* Transfer card payments received from debtors to our NatWest account.
* Replenish any card fees on Barclays and Sage.
* Import client payments into sage using Microsoft excel.
* Input the day's drawdown into sage.
* Transfer funds to NatWest for daily sweeps.
Team Management
* Conduct regular 1-1s with each individual team member, ensuring objectives are being met / discuss what is going well / what could be improved.
* Identify any training requirements.
* Review weekly training with new starters in preparation for their probation meeting.
* Assist with Annual reviews.
* Manage any complaints when appropriate.
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