ROLE PURPOSE / SUMMARY
The Mid and South Essex Integrated Care System will comprise the Integrated Care Board (ICB), which is the statutory body for the NHS, and the Integrated Care Partnership (ICP), which is a committee of the ICB, and brings together key health, care, community and voluntary sector organisations across the area. The ICS has a bold ambition to deliver improved outcomes for our 1.2m population through our four Alliances, and we are placing clinical and professional leadership and the voice of our residents at the heart of realizing this ambition. The HR Specialist Advisor will work alongside senior members of the HR team in providing a consistent and comprehensive proactive service to managers. This includes providing initial advice and guidance in relation to terms and conditions, employee relations, contractors, staff development, organisational change, ESR Self-Service and E-expenses, the production of workforce related statistical data and supporting the strategic development of the HR services.
The post holder will be a conduit for change quickly developing a good understanding of core business functions and processes.
COMPETENCY BASED KEY DELIVERABLES
1. Responsible for decisions made during the course of duties, seeking guidance and escalating issues where appropriate.
2. Assist with the delivery of project plans and workstreams, as directed by line manager and raising any issues with delivery to line manager.
3. Responsible for the monitoring of one or more budgets.
4. To contribute to the provision of a consistent, comprehensive and proactive HR service to managers, including absence management, terms and conditions, employee relations, staff development and organisational change.
5. To provide accurate advice and support to staff and managers on the full spectrum of HR issues, ensuring compliance with existing policies and current employment legislation.
6. Work closely with HR transactional teams such as recruitment and payroll to ensure a safe, compliant and people-centred work environment.
7. Undertaking HR and workforce administration as required including arranging meetings, taking notes, booking rooms, updating systems and managing core administration of essential processes (i.e. electronic probation/appraisal submission).
8. Supporting the streamlining of HR and Workforce Development processes through the use of technology.
9. Supporting the implementation of HR led projects and initiatives, providing advice and support to managers and staff to ensure high quality information is input and extracted.
10. Producing ad hoc workforce information reports to support the OD work of the organisation.
11. Contributing to the communication, launch and results analysis of projects.
12. Improving the efficiency of HR processes and ensuring standardised/more efficient systems are implemented across the whole organisation.
13. Providing ad hoc training on various workforce related subjects and within the realm of knowledge.
14. Liaising with Directorates, HR staff, Finance and others in order to ensure that organisational structure charts are maintained for position data and Manager Self Service hierarchy on ESR; and as part of workforce information to be shared with managers and staff.
15. Providing support to managers and staff in their use of ESR and other related workforce systems.
16. Supporting improvements/changes to existing systems and supporting the introduction of new systems, within HR and the wider organisation.
17. Supporting key projects within the HR department - including administration of projects, updating of information, recording information (electronically) and producing information to support the work of the team (i.e. training sessions).
18. Provide initial advice on policies and procedures relating to absence, capability, disciplinary, grievance, new parent leave, annual leave and other schemes and benefits etc.
19. Supporting senior HR colleagues in the administration of employee relations cases including notetaking at meetings, preparation of relevant correspondence, setting up disciplinary hearings, meetings and workshops for panels.
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