We are looking for a strong administrator to support our Purchasing Manager in this office based role working 20-25 hours per week (actual hours worked negotiable) ensuring the timely and cost-effective purchase of the required materials, goods and services
Key responsibilities include:
* Order placement - process purchase orders, goods receipting and chase any required orders for delivery. Liaising with suppliers to ensure deliveries will be received in full and on time
* Stock Management - monitor stock levels to avoid shortages or excess
* Arranging and organising the transport of products to site ready for installation
* Supplying costs to sales for transport to enable accurate costings
* Handle commercial invoice processing and resolve any queries
* Issue delivery notes
* Product Location – knowing where raw materials, components or finished goods are stored
* Support external sales team with administration of orders for Heritage/Ocee/Retail
* Production handover – support production to align all activity to production plan
* Problem resolution – respond to enquiries relating to inventory control from Sales or Production and resolve any order discrepancies in a timely manner
* Supplier coordination- communicate regarding lead times and delivery
* Maintaining accurate records, updating spreadsheets/database
* Effective internal and external communication
* Answering the office mainline phone and directing calls as necessary
* General administration duties across the site to support other departments as required