An exciting opportunity for a suitably experienced administration team leader has become available at Health Education and Improvement Wales (HEIW) on a 12 Month secondment.
The Business Support Team leader will be a key member of a centralised Business Support Team and will coordinate and delegate work to the team to enable a comprehensive administration support function for a range of programmes of work led by senior members of the Pharmacy Deanery.
They will be responsible for ensuring the effective operational delivery of the CPD programme, National Enhanced Clinical Services Training, Commissioned programmes, and post registration offerings by the HEIW Pharmacy Deanery and will be required to make autonomous decisions regarding the day-to-day operational activities associated with these programmes of work, to ensure effective delivery.
This post is being offered as a secondment opportunity only. If you wish to apply, you must have your line manager's approval before making an application. This post is for a fixed secondment period but may be extended or made permanent at the end of the secondment period depending on available funding and business requirement.
Main duties of the job
As a Business Support Team leader, you will coordinate and delegate to the team to enable a comprehensive administration support function, including:
* Planning, organisation, and setup of virtual and face-to-face training events and associated administrative tasks
* Setup of e-learning packages and end user guidance documentation
* Provision of technical support to end users of the E Learning platform
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.
HEIW is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:
* Respect for All in every contact we have with others,
* Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
* Together as a Team: Working with colleagues across NHS Wales and with partner organisations.
HEIW received the HPMA Award for Employee Engagement in 2019.
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
* Level 4 qualification in a relevant subject or equivalent experience
* Experience of a full range of duties working in an administrative / office environment
* Knowledge of data protection requirements
Knowledge & Experience
* Experience of working in an office role including event management experience (includes online resources)
* Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
* Experience as a Team Leader / Supervising staff
* Experience of providing high levels of customer service and support
* Experience of entering and maintaining accurate data systems and analysing data
* Experience of monitoring budgets
* Experience administering an eLearning platform and providing online system support
* Experience of working in a multidisciplinary team
Skills
* Excellent verbal and written communication skills
* Organisational and problem-solving skills
* Ability to work to meet deadlines
* Ability to prioritise
* Self-motivated and able to work without supervision
* Able to work as part of a team
* Good organisational skills
* Excellent problem-solving skills
Other
* Self-motivated
* Open to professional development
* Flexible approach to work
* Tenacious, driven, and enthusiastic to achieve goals and see things through
* Responsive to change and continuous improvement
* Respectful and inclusive approach to all
* Willing to travel to locations across Wales throughout the course of their work
* Welsh Speaker (Level 1) or willingness to work towards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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