We are looking for a friendly and proactive Programme & Data Administrator to join our team and work on our Clients site. You will provide day-to-day support with all formal incoming, outgoing, and internal data.
The key activities and responsibilities of the role are:
1. Monitor formal incoming, outgoing, and internal data on behalf of the programme team(s), in accordance with the Data Management (DM) processes. (Documentation may be received/submitted via mail, email, or SDEs.)
2. Ensure all incoming data deliverables are logged within Records Management, assigning the appropriate actions (reviews/notifications), and monitoring progress.
3. Coordinate review, approval, and submission of outgoing data.
4. Prepare letters and documents as required.
5. Maintain records of incoming/outgoing deliverables, as required, in the relevant tracking tools/spreadsheets/reports.
6. Upload/download data to/from SDE(s), as appropriate, and notify stakeholders.
7. Ensure that appropriate attributes are set for incoming, outgoing, and internal data.
8. Establish and maintain filing structures within the document management system(s), for efficient data storage and retrieval.
9. Provide first-line help to the team(s) on Data Management (DM) processes, local DM procedures, and the use of the electronic document management system(s).
10. Report areas of concern to the Management team, to help avoid late deliveries.
Required skills, qualifications, and experience:
1. Proven administrative skills
2. Previous use of IT systems
3. Knowledge and experience of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
4. Good oral and written communication skills
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