Reprographics and Administration Officer (Cornwallis Academy)
Location: Cornwallis Academy, Kent, UK
Education Phase: Secondary
Working Pattern: Full-Time
Contract Type: Permanent
Application Deadline: Friday, 10th January 2025
Interview Date: TBC
About us
Cornwallis Academy is a ‘Good’ school on the outskirts of Loose, Maidstone with over 1300 students on roll aged 11 to 18. Cornwallis’ aim is to provide all students with the best educational provision.
It is a fully inclusive school, enabling all students to be the best they can be by having ‘ambitions for all’. We believe all students should be given every opportunity to achieve not only academically but also personally.
In line with the Cornwallis ‘SMILE’ ethos, the aim is to motivate, inspire, excite and engage all students so that they can be successful in their learning. Placing students’ wellbeing at the heart of everything. A strong community ethos permeates throughout the school, focusing on learning and progress as well as the whole child.
Diversity, equity, and inclusion are at the heart of who we are and what we do. At Future Schools Trust, we are committed to fostering an inclusive and diverse workplace where every individual's unique talents and perspectives are valued and can thrive. We encourage applications from all backgrounds, communities, and industries and we are happy to discuss any reasonable adjustments that you require.
What's in it for you?
* A vibrant and exciting place to work
* A friendly and supportive environment
* An excellent CPD programme, with opportunities for action research and nationally accredited qualifications
* The support of a Trust that currently encompasses two Secondary Schools and one Primary School, alongside Tiger Cubs, our term time only Day Nursery, for children aged 3 months to 4 years, with great benefits to education staff.
* A well-resourced department with schemes of work and resources available.
* An opportunity to join various schemes such as the Benenden corporate healthcare scheme
We are seeking an experienced administrator to join Cornwallis Academy as a Reprographics and Administration Officer working 37 hours per week, Monday-Thursday 8:00am-4:00pm & Friday 8:00am-3:30pm, term time plus 2 weeks (40 weeks per year). The successful candidate will have the following key responsibilities:
Key Responsibilities:
Front Desk & Communication:
* Be the first point of contact for all visitors, staff, and students, ensuring a welcoming and professional environment.
* Answer incoming calls promptly and efficiently.
* Manage visitor sign-in processes and ensure all safeguarding protocols are followed.
Reprographics Services:
* Manage and complete all school reprographic requests within set deadlines, ensuring high-quality output.
* Maintain equipment and supplies to support reprographics activities.
General Administrative Support:
* Prepare documents such as mail merges for letters, student award certificates, and SIMS reports.
* Coordinate mailouts, produce address labels, and distribute communications via SIMS/InTouch.
* Organise and maintain both paper and digital records, ensuring data accuracy and easy retrieval.
* File updates and maintain student records within SIMS.
Mail Duties:
* Open and distribute incoming mail.
* Frank outgoing post and ensure the secure mailing of student files using Royal Mail tracked services.
Admissions Assistance:
* Support the Admissions Officer in requesting and logging student files using MS Excel and SIMS.
* Provide practical support to ensure continuity of critical tasks in the absence of other support staff.
* Undertake additional duties as reasonably requested by the Headteacher and Office Manager.
Please note that interviews may take place before the advert closing date. To avoid disappointment, please follow the link and apply at your earliest convenience.
We are seeking a candidate who:
* Demonstrates excellent organisational and time-management skills.
* Is confident in handling a variety of administrative tasks and using IT systems (experience with SIMS is advantageous).
* Has strong communication skills and a welcoming, professional manner.
* Can adapt and respond effectively to the needs of a busy school environment.
* Thrives in a team-oriented setting but is equally capable of working independently.
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