Band 3 Administrator, 1.6 WTE, Full time or part time working
Permanent contract
Are you an organised and motivated individual looking for an opportunity to make a difference in the NHS? We are seeking an enthusiastic Administrator (or Administrators) to join our Chief Operating Officer Directorate within NHS Devon ICB. This is an exciting role where you will provide key administrative support to help deliver the Directorate’s priorities, with a focus on commissioning and operational areas.
In this role, you will manage diaries, organise meetings, and maintain shared mailboxes to ensure effective communication and time management across the team. You will also input and manage data using systems such as Microsoft Office packages (including Teams, Word, and Excel) and ESR, while supporting a range of administrative tasks, including minute-taking, producing action logs, and distributing meeting materials. Additionally, you will assist with the coordination and delivery of projects and priorities, contribute to the development of administrative systems, and provide cross-cover across different areas to ensure a seamless service.
Main duties of the job
We are looking for someone with excellent organisational skills, attention to detail, and the ability to manage multiple tasks and priorities effectively. Strong communication and interpersonal skills are essential, as is proficiency in Microsoft Office packages. Experience of working in an administrative role is essential and you should also have minute taking or note taking skills or be willing to learn.
In return, we offer a supportive and inclusive working environment, opportunities for training and development, and access to NHS benefits, including a generous pension scheme and annual leave entitlement. We also offer flexible working arrangements, including consideration of part-time hours and hybrid working arrangements.
If you are proactive, adaptable, and passionate about supporting the vital work of the NHS, we would love to hear from you. For an informal conversation about this role please contact Sharon Hobbs via [emailprotected]
Working for our organisation
As an Integrated Care System (ICS), we recognise now more than ever that we can only provide the care that people really need by working together. Together for Devon therefore represents a partnership where health and care services work together with local communities to improve peoples health, wellbeing and care. It aims to transform health and care services so they are clinically, socially and financially sustainable.
Our vision is simple: equal chances for everyone in Devon to lead long, happy and healthy lives. To achieve this, we have set out six ambitions for the next five years that will help us transform services including: Effective and efficient care, embedding the Integrated Care Model, the Devon deal (a citizen-led approach to health and care), Children and young people, Digital Devon and ensuring Equality.
About NHS Devon
As part of the Devon ICS, NHS Devon Integrated Care Board is responsible for the majority of county's NHS budget, and develops a plan to improve peoples health, deliver high-quality care and better value for money. The organisation is led by a diverse board, with an aim to improve peoples lives in Devon wherever they live, to reduce health inequalities and make sure we can deliver these services for the long term.
Detailed job description and main responsibilities
Please see attached job description and person specification for full details of the role and responsibilities.
Person specification
Experience, Knowledge & Qualifications
* Experience of working in an administrative environment and working with computerised data systems.
* Keyboard skills with a high degree of accuracy for minute taking and data input.
* Working knowledge of Microsoft Office including Word and Excel, Teams, PowerPoint, OneNote, and Outlook.
* Knowledge or experience of minute taking or note taking skills or willing to learn.
* Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
* Experience of working in a health care environment.
* Understanding of Data Protection legislation.
Communication Skills
* Clear communicator with good writing, data entry and telephone skills.
* Ability to work effectively as part of a team.
Equality & Diversity
* Understand of and commitment to equality of opportunity and good working relationships.
Analytical Skills
Physical Skills
* Advanced keyboard skills with a high degree of accuracy for minute taking and data input.
Autonomy / Freedom to Act
* Able to work on own initiative, organising and prioritising own workload to set deadlines.
Other
* An ability to maintain confidentiality and trust.
* Good time keeping.
* Positive, flexible and pro-active approach to work.
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