Job summary Please note that this post is offered as a permanent contract at 37.5 h/week. We are looking to appoint a Clinical Trials Coordinator position to join a research delivery team within The Christie NHS Foundation Trust. We are seeking an enthusiastic and highly motivated individual, who is wanting to expand their knowledge and interest in clinical trials administration, coordination, and data management. The role will enable you to get an understanding of clinical research, ICHGCP and clinical trial governance. We are looking for an individual with passion for applying organisational skills to day-to-day clinical trial coordination, whilst using their interpersonal skills to communicate effectively with a range of collaborators. We have 1 role available, and the successful applicant will become part of the Lymphoma Research Team. This is primarily an office-based role with the occasional opportunity for shadowing patient clinics, or other teams or departments. Post holders will not be required to undertake practical lab work. Main duties of the job Applicants should meet all the essential criteria described in the job description as a minimum. The post holder will assist with the provision of a high quality and efficient administrative service. You will work with other Clinical Trial Coordinators and Data Managers on a wide aspects of clinical trials administration. You will be assigned your own workload / portfolio of studies and help the team with the daily trials' activity. These may include assisting with general administration associated with set up of clinical trials, regular trial management, completing activity logs to enable invoices being raised, entering data into data capture systems (electronic and paper) and maintaining electronic records to support the team. You will be liaising with many different members of staff including internal service departments, central R&I office colleagues, specialist clinicians and research nurses, as well as external collaborators, i.e. trial sponsors, monitors and the wider research community, so good communication and interpersonal skills are key. About us The Christie NHS Foundation Trust is one of the leading cancer centres in Europe, offering high quality diagnosis, treatment and care as well as being at the forefront of cancer research and education. As a key member of a disease research team, you will be joining a busy, dynamic and supportive group who are passionate about clinical trials. The disease teams cover a wide range of different disease types and the research landscape is constantly evolving. The portfolio consists of a range of studies including new systemic treatments, radiotherapy, CAR-T and bio-banking/observational providing a varied role for team members. Working with a team of Clinical Trials Coordinators, Research Nurses, and Investigators you will support the delivery of commercial, non-commercial and academic trials. We put emphasis on individual's and team's development and encourage engagement from all team members into meetings and system improvement projects. An exposure to a variety of trials, tasks and processes enables professional and continuous growth. The role is ideal for individuals keen to pursue an administrative career in clinical trials coordination. It is tailored to equip the successful candidate(s) with the necessary skills and experience to become a future expert in this field. Date posted 09 April 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 413-93799-RI-SD Job locations Lymphoma - Q00517 Manchester M20 4BX Job description Job responsibilities The specific responsibilities will depend on the requirements of each team, but may include: Act as a point of contact for the core Research and Development team, study sponsors, clinical research organisations and specific research teams, communicating directly with them regarding data queries, monitoring visits and other enquiries relevant to trial set up and general trial conduct. Set up and initiation of allocated trials within an assigned team, under the guidance of the Senior Clinical Trials Coordinators. Track all payments throughout each clinical trial including completion of activity logs and requesting invoices to be raised. Maintain investigator site files and essential documentation in accordance with ICH-GCP and Trust SOPs to ensure they are kept inspection ready at all times. Process trial amendment submissions in accordance with ICH-GCP and Trust SOPs and timelines. Provide administrative support to the Clinical Research Nurses and Principal Investigators for safety reporting in accordance with protocol requirements. Complete team reporting mechanisms (i.e. recruitment activity logs, patient visit logs, costing spreadsheets, case report form trackers and electronic proformas). Produce trial workbooks for review by the lead Clinical Research Nurse and Principal Investigator for assigned studies and ensure version control is maintained. Ensure collection of clinical case notes for all patients, so that these are available as needed, for monitoring and audit purposes. Complete case report forms as per sponsor requirements and liaise with clinical trial monitors to ensure the data sent is valid and their requirements are met at site monitoring visits. Cross check, confirm data and complete query resolution with sponsors and third parties in a timely manner. Completion of clinical trial specific databases with data from various sources such as questionnaires, hospital records and other electronic and paper sources. Liaise with internal and external NHS staff regarding case notes, data collection, archival tumour blocks, mortality data, and other general trial activities, which may be confidential and sensitive in nature. Arrange shipping and delivery of relevant trial data and documents including import/export of tumour blocks, ECGs and copy scans. Arrange team and trial related meetings as required, producing minutes in a timely manner. Ensure that data is available and up to date for any meetings related to a clinical trial. If required attend project related meetings, investigator meetings (abroad or teleconferences, as necessary) to convey the relevant information to the study team. Assist with preparation for audit and inspections within assigned teams. Assist with trial document archiving by following the Trusts archiving guidelines. Ensure that office/ trial related supplies are adequate and assist with the ordering process. Undertake general administrative tasks as delegated by managerial representatives from the Research Division to contribute to the smooth running of the patient recruitment Teams. Demonstrates the agreed set of values and accountable for own attitude and behaviour. Job description Job responsibilities The specific responsibilities will depend on the requirements of each team, but may include: Act as a point of contact for the core Research and Development team, study sponsors, clinical research organisations and specific research teams, communicating directly with them regarding data queries, monitoring visits and other enquiries relevant to trial set up and general trial conduct. Set up and initiation of allocated trials within an assigned team, under the guidance of the Senior Clinical Trials Coordinators. Track all payments throughout each clinical trial including completion of activity logs and requesting invoices to be raised. Maintain investigator site files and essential documentation in accordance with ICH-GCP and Trust SOPs to ensure they are kept inspection ready at all times. Process trial amendment submissions in accordance with ICH-GCP and Trust SOPs and timelines. Provide administrative support to the Clinical Research Nurses and Principal Investigators for safety reporting in accordance with protocol requirements. Complete team reporting mechanisms (i.e. recruitment activity logs, patient visit logs, costing spreadsheets, case report form trackers and electronic proformas). Produce trial workbooks for review by the lead Clinical Research Nurse and Principal Investigator for assigned studies and ensure version control is maintained. Ensure collection of clinical case notes for all patients, so that these are available as needed, for monitoring and audit purposes. Complete case report forms as per sponsor requirements and liaise with clinical trial monitors to ensure the data sent is valid and their requirements are met at site monitoring visits. Cross check, confirm data and complete query resolution with sponsors and third parties in a timely manner. Completion of clinical trial specific databases with data from various sources such as questionnaires, hospital records and other electronic and paper sources. Liaise with internal and external NHS staff regarding case notes, data collection, archival tumour blocks, mortality data, and other general trial activities, which may be confidential and sensitive in nature. Arrange shipping and delivery of relevant trial data and documents including import/export of tumour blocks, ECGs and copy scans. Arrange team and trial related meetings as required, producing minutes in a timely manner. Ensure that data is available and up to date for any meetings related to a clinical trial. If required attend project related meetings, investigator meetings (abroad or teleconferences, as necessary) to convey the relevant information to the study team. Assist with preparation for audit and inspections within assigned teams. Assist with trial document archiving by following the Trusts archiving guidelines. Ensure that office/ trial related supplies are adequate and assist with the ordering process. Undertake general administrative tasks as delegated by managerial representatives from the Research Division to contribute to the smooth running of the patient recruitment Teams. Demonstrates the agreed set of values and accountable for own attitude and behaviour. Person Specification Skills Essential Good written communication skills. Good understanding and demonstrated use of Microsoft Word and Excel. Accuracy and attention to detail Desirable Good understanding and demonstrated use of the full Microsoft Office suite. Other Essential Ability to work to tight and/or unexpected deadlines. Flexible with ability to adapt to service requirements. Hardworking; ability to manage a busy workload. Ability to work unsupervised or as part of a team. Desirable Ability to troubleshoot effectively Qualifications Essential Diploma or administration experience. Desirable Degree in a science or health related discipline. Relevant training courses in clinical research. Qualification in computing or information technology /Relevant IT experience Experience Essential Experience in administration including data management. Desirable Experience of working within a clinical trials environment. Relevant experience within a Good Clinical Practice and research environment. Knowledge Essential Knowledge of the clinical trials process. Familiar with GCP guidelines/EU directives Desirable Understanding of medical terminology and cancer. Understanding of case report forms. Knowledge of clinical Governance. Knowledge of patient information systems. Values Essential Ability to demonstrate the organisational values and behaviours Skills Essential Good organisational skills. Good interpersonal skills. Good oral communication skills Other Essential Tactful and diplomatic. Person Specification Skills Essential Good written communication skills. Good understanding and demonstrated use of Microsoft Word and Excel. Accuracy and attention to detail Desirable Good understanding and demonstrated use of the full Microsoft Office suite. Other Essential Ability to work to tight and/or unexpected deadlines. Flexible with ability to adapt to service requirements. Hardworking; ability to manage a busy workload. Ability to work unsupervised or as part of a team. Desirable Ability to troubleshoot effectively Qualifications Essential Diploma or administration experience. Desirable Degree in a science or health related discipline. Relevant training courses in clinical research. Qualification in computing or information technology /Relevant IT experience Experience Essential Experience in administration including data management. Desirable Experience of working within a clinical trials environment. Relevant experience within a Good Clinical Practice and research environment. Knowledge Essential Knowledge of the clinical trials process. Familiar with GCP guidelines/EU directives Desirable Understanding of medical terminology and cancer. Understanding of case report forms. Knowledge of clinical Governance. Knowledge of patient information systems. Values Essential Ability to demonstrate the organisational values and behaviours Skills Essential Good organisational skills. Good interpersonal skills. Good oral communication skills Other Essential Tactful and diplomatic. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name The Christie NHS FT Address Lymphoma - Q00517 Manchester M20 4BX Employer's website https://www.christie.nhs.uk/ (Opens in a new tab)