The ability to speak Welsh is essential for this post.
The Ward Clerk will provide a comprehensive clerical service and administration support to the Ward. The provision of an efficient clerical service is essential to ensure the speedy admission, discharge, and transfer of patients.
The work spans Surgery and includes a wide range of clerical and administrative tasks, for example, producing minutes for a range of meetings including complex MDTs, pre-admissions, organising complex timetables of activities, booking training, and ordering for all units through NHS supply systems such as Oracle.
Main duties of the job
By the nature of the duties, the Ward Clerk will be required to maintain strict confidentiality and will be expected to deal with patients and relatives with courtesy and discretion at all times.
The Ward Clerk is responsible to the Ward Managers in providing an efficient clerical service across the wards.
For accountability and development purposes, the Ward Clerk will be under the direct responsibility of the Administration Manager.
Job responsibilities
Please see attached the personal specification regarding the essential criteria for this job vacancy.
Person Specification
Qualifications
* Good standard of education - English and Mathematics GCSE Grade D or above, or equivalent
* IT literate with ability to use Microsoft Office Package
* Knowledge of confidentiality requirements
* NVQ Level 3 Administration, or equivalent experience
Experience
* Experience of administrative and clerical functions
* Experience of working with organisational policies and procedures
* Previous NHS experience
* WPAS/Myrddin/PIMS User
* Oracle
Aptitude and Abilities
* Able to use electronic information systems
* Able to contribute constructively to a team working environment
* Ability to use own initiative whilst understanding the need to seek advice from senior staff where necessary
* Able to record information accurately
* Able to communicate information clearly and sensitively in person and over the telephone
Values
* Smart appearance
Other
* Work effectively under pressure
* Flexible approach to working
* Good team player
* Welsh speaker Level 3 or above
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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