Based Kingston Upon Thames area Full time office-based role - 12 month contract (maternity cover) Hours: 8am-5pm Salary: from £25,000- £28,000 per annum Our client, a prestigious education institution in the North Surrey area is currently looking for a highly motivated Development Administrative Assistant to join the team. This is an interesting and varied role that will suit a candidate with excellent organisational skills and a good eye for detail. The responsibility of the Development Administrative Assistant is to support the Philanthropy & Community Manager in the delivery of their external relations objectives and to provide support to the Senior Leadership Team as required. Key Responsibilities: - Events: Attend and support he the administration of Development Office events including Alumnae events and association events Support Association Christmas Fair and Summer BBQ,etc.Prepare biannual Alumnae Reunions: book venues and send invitations Support ad hoc alumnae visits by preparing gifts and gathering data Database: Update the database, review and clean-up data. Update and manage Alumnae Network website Assist in the creation of a data process handbook relevant to Development Office e.g.leaflets and handbooks) where requested Publications: Co-ordinate and gather material for biannual alumna magazine Design and produce magazine layout with in-design guidelines Prepare draft reports as-required by the Philanthropy & Community Manager Support the establishment’s administrative team in selected designing, printing and managing internal and external communications (e.g.leaflet's, handbooks) Administrative & Other Responsibilities: Support the administrative team with ad hoc data updates for current families Assist with Development projects as assigned Cover Reception as required Business Office Support and Lettings Administration To assist in the management and operation of all external events and lettings. To provide a point of contact for all external enquiries for the use of the establishment’s facilities. To manage the lettings calendar to ensure to ensure no clashes with the extensive programme of annual events and extra curricular programme. To ensure effective and high-quality customer service to facilities users,including advance notice of any unavailable dates on a quarterly basis. To assist the Bursar to meet the finances for external lettings. To maintain the lettings charges and in conjunction with the Bursar Ensure all hirers understand the conditions of use and any other important information is effectively communicated to customers. To assist with the creation of all marketing and media materials for the promotion of external letting opportunities,including regular social media posts. To prepare lettings agreements and ensure appropriate agreements are in place for all external lettings. To ensure that staff are informed of lettings as and when necessary. Attendance and support at key events,when required, such as Open Mornings and Graduation Any other duties as required Person Specification: Excellent organisational and time management skills with the flexibility to think on your feet Ability to work accurately with excellent attention to detail to meet deadlines Good IT skills with knowledge of MS Office, Word, Outlook, Excel, Power Point Experience using databases and creative packages i.e. In Design, Illustrator, Photoshop and Word Press Savvy with social media Strong verbal and written communication skills, with an ability to communicate at all levels: Ability to prepare correspondence to a consistently high standard Excellent interpersonal and relationship management skills at all levels The ability to work well in a fast-paced, multi-tasking environment A proactive approach to work A degree is desirable Administration experience is essential Administration skills gained within education and/or property will be a distinct advantage. Absolute discretion and the ability to main confidentiality at all times Lives within an easily commutable distance from the Kingston Upon Thames area Please note a DBS check will be required for this role