NHS AfC:
Band 5ContractPermanentHours
1. Full time
2. Flexible working
37.5 hours per week Job ref914-BSA7039513 SiteStella HouseTownNewcastle upon TyneSalary£29,970 - £36,483 per annumSalary periodYearlyClosing24/03/2025 23:59
Job overview
If you’re looking to take the next step in your project management career – the NHS Business Services Authority (NHSBSA) have the opportunity for you! We are looking for motivated, delivery-focussed Project Coordinators to join our team.
Working as part of the Portfolio Management Directorate, you will be at the heart of project delivery working across the NHSBSA.
The NHSBSA is undertaking a challenging and exciting change portfolio in line with our strategic goals and emerging service needs. Our change portfolio delivers projects to support NHS organisations, patients and the public.
Project Coordinators work closely with our Programme and Project Managers. You will be responsible for the delivery of your allocated workstreams and projects in line with agreed plans, and the NHSBSA’s Project Management Framework.
We’re looking for Project Coordinators with experience of managing or coordinating projects / workstreams, and knowledge of core project management processes. Excellent stakeholder engagement and strong communication skills are a must for the role.
What do we offer?
3. 27 days leave (increasing with length of service) plus 8 bank holidays
4. Flexible working (we are happy to discuss options such as compressed hours)
5. Flexi time
6. Hybrid working model
7. Career development
8. Active wellbeing and inclusion networks
9. Excellent pension
10. NHS Car lease scheme
11. Access to a wide range of benefits and high street discounts!
Main duties of the job
12. Responsible for the planning and end-to-end delivery of projects / workstreams in accordance with the NHSBSA Project Management Framework.
13. Responsible for the coordination of project teams in line with achieving the project’s outputs.
14. Reporting project progress accurately and concisely to stakeholders through project reports and maintaining information in the Programme and Project Management (PPM) Tool.
15. Facilitating the identification and on-going management of project risks.
16. Ensuring project budget is agreed and monitoring expenditure against project deliverables.
Working for our organisation
Here at the NHS Business Services Authority (NHSBSA), what we do matters.
We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we’re proud to be part of something meaningful, that touches millions of lives.
We design our services around customer needs and place people at the heart of our organisation. That’s why when you join us, you’ll be empowered and supported to help your career grow.
As one of the UK’s Best Big Companies to work for, we’re connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.
We strive to offer a fantastic colleague experience, where every colleague is heard, supported and respected. Wellbeing, diversity and inclusion is at the centre of this, and you can join our Lived Experience Networks who help us bring our authentic selves to work.
We’re committed to being a flexible employer and we try to offer a working pattern that suits you where possible, through hybrid working, flexible hours and more.
Alongside a competitive salary with pay progression, we offer a people-centric benefits package, connecting you to the rewards and benefits you value most!
Ready to join us in delivering business service excellence to the NHS, helping people live longer, healthier lives? Apply today and see where the NHSBSA can take you.
We are people connected to care.
Detailed job description and main responsibilities
In this role, you are accountable for:
Project Delivery:
17. Lead the change initiative, work package, work stream or small project to deliver the agreed outcomes within time, cost and quality constraints.
18. Deliver change initiative, work package, work stream or small project in line with the NHSBSA Project Management Frameworks, and both internal and external assurance frameworks as appropriate.
Project Management:
19. Day to day coordination of the project and the project team.
Planning and Scheduling:
20. Assist with and maintain appropriate systems to enable effective planning and scheduling.
Business Case:
21. Coordinate development of the Business Case.
Budget:
22. Assist with the monitor of project spend and contribute to the compilation of budgets.
23. Ensure all expenditure is governed in accordance with NHSBSA Standing Financial Instructions and DHSC / Cabinet Office spend controls
Resources:
24. Schedule / manage resources to deliver the project.
25. Work as part of a small team.
Benefits Realisation:
26. Ensure benefits are identified, understood, measured, tracked and owned.
27. Ensure appropriate Benefits Realisation Strategy is in place to enable longer term delivery of benefits against the Business Case within post project Benefit Realisation.
Stakeholder Management:
28. Identify key stakeholders and develop effective relationships.
Risks and Issues:
29. Assist with the identification of risks and issues and maintain risk and issue logs, escalating as appropriate.
30. Ensure risk management within project team is in accordance with NHSBSA Corporate Risk Management Framework.
Governance:
31. Provide key reports and support effective governance and decision making.
32. Manage progress and delivery confidence reporting in line with internal NHSBSA reporting cycles.
Assurance:
33. Support appropriate project assurance.
Guidance and Support - Programme and Project Management Community:
34. Seek appropriate support, guidance and coaching from the project community.
35. Show commitment to personal development.
36. Promote effective individual and team performance.
37. Active involvement in knowledge sharing within the Programme and Project Management community.
Person specification
Personal Qualities, Knowledge and Skills
Essential criteria
38. Ability to build relationships with stakeholders and be a collaborative team player
39. A delivery focussed mindset and approach
40. Knowledge of the fundamental project management processes (e.g., risk, budget and benefit management)
41. IT skills: MS Office 365 suite, MS Teams, MS Project, MS SharePoint etc
Desirable criteria
42. An awareness of the NHSBSA’s strategy
43. Knowledge of Government Functional Standards for Project Management GovS002
44. Specialist subject knowledge relevant to project profession
Experience
Essential criteria
45. Track record of coordinating or managing the delivery of change initiatives / workstreams / small projects
46. Experience of working in multi-disciplinary teams
47. Experience of working in an environment where adherence to standards needs to be met
Desirable criteria
48. Experience of budgetary management and reporting
49. Experience of stakeholder engagement and management
50. Experience of working within Agile / Waterfall / Hybrid Project Management methodologies
Qualifications
Essential criteria
51. Degree standard, or significant relevant experience of working within a formal project delivery environment.
Desirable criteria
52. Specialist Project Management qualification - e.g., APM Fundamentals, PRINCE2 Foundation or Practitioner
53. Further education / Training Course certification(s) in relevant discipline
The NHSBSA is passionate about creating a diverse and inclusive organisation, which is a great place to work and truly reflects the diversity of our customers. We welcome applications from talented people of diverse characteristics including age, disability, gender identity and expression, race or ethnicity, religion or belief, sexual orientation, or any marginalised group. We also welcome applications from all those in the Armed Forces Community.
At the NHSBSA we pride ourselves on being a Disability Confident Leader, Stonewall Top 100 employer and we’ve recently been awarded the Employers Network for Equality and Inclusion Gold Standard benchmark.
We offer an invitation to the first stage of the selection process for people with disabilities that wish to be considered under the Disability Confident scheme, and for members of the Armed Forces Community, where all of the essential criteria in the person specification are met.
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