With eight branches throughout the Highlands and Islands, MacGregor Industrial Supplies provides a unique resource for northern construction, manufacturing and commerce. Our 17 divisions cater for multiple industries and work together to provide a combined expertise which is unrivalled in the north of Scotland.
Our Head Office has over 250 staff and we are currently recruiting for a Purchasing Administrator to join our busy Purchasing Team based in Inverness.
Working as part of a team, you will be responsible for providing comprehensive administration assistance to ensure the timely delivery of accurate information and high-quality output. This position involves handling various tasks related to the purchasing function. You will need to have experience in accurate data processing, have a positive can-do attitude and be capable of managing your own time and prioritising your workload in a busy environment. The successful candidate will need to have significant administration and data input/analysis experience.
Key Responsibilities
1. Assist the Purchasing Manager and the wider team with all buying activities and ensure the smooth operation of the procurement process.
2. Undertake general administration tasks, including answering calls, taking and forwarding messages and maintaining the supplier database.
3. Manage system data and ensure compliance with Company processes and procedures.
4. Ensure all database information is accurate in relation to supplier lead and review times.
5. Ensure that price lists and price databases are current and accurate.
6. Maintain key procurement documents to ensure that records are up to date and organised.
7. Raise and process purchase orders and check on progress through to completion.
8. Check availability of goods to ensure quoted lead times can be met.
9. Update the relevant sales team or branch with regards to the status of their order.
10. Monitor stock movements and provide the buyers with data to help them make informed purchasing decisions.
11. Undertake any other purchasing administration tasks as reasonably requested by the Purchasing Manager.
Skills and Experience
1. Must have proven experience in administrative roles, preferably in a purchasing environment.
2. Excellent IT skills are a must, and in particular will need to have very good Excel skills and be proficient in using database applications and other relevant software.
3. Experience in analysing data and providing information to others is essential.
4. Excellent communication skills, both verbal and written, with a strong customer service orientation are essential.
5. Attention to detail and accuracy in data management is a key requirement along with strong organisational skills and the ability to maintain confidentiality.
6. The ability to multitask and prioritise tasks effectively in a fast-paced environment will be necessary.
7. Must be a team player with the ability to work collaboratively and independently when required.
8. Will need to be flexible and adaptable to changing priorities and responsibilities.
Applicants must be eligible to live and work in the UK and must already live within a daily commutable distance of Inverness.
This role is 40 hours per week Monday to Friday.
Job type: Permanent
Posted: 2024-08-28T00:00:00
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