The PMO is a key enabling service to the Trust and is vital in the delivery of both the Efficiencies Programme and the Patient First Improvement Programme at Medway NHS Foundation Trust (MFT). The PMO Project Development Manager post sits within this newly reformed team and is one of five project manager roles within the team. The PMO Project Delivery Manager is integral to the delivery of both our efficiencies programme and our Patient First corporate projects and programmes as agreed by our executive team. The PMO is responsible for monitoring, reporting and driving progress of these schemes across the Trust, ensuring appropriate governance, oversight and assurance up to Board level.
The Transformation Team is responsible for continuous improvement training, coaching and embedding the Patient First methodology and ethos across the site. Medway NHS Foundation Trust (MFT) is in its second year of embedding the Patient First Improvement Programme as a singular approach to continual improvement across the Trust, and are focusing on ensuring our financial sustainability is fully embedded within this ethos. The role involves working closely with colleagues in varying roles and seniority across the Trust, including clinicians and Executive Directors. The post holder will be a specialist in both continuous improvement and project and programme management, and be comfortable with delivering challenging data and information to senior members of staff.
Key Responsibilities:
This role is instrumental to the successful delivery of our Efficiencies Programme, as well as our corporate projects Trust-wide. The Project Development Manager will support the Head of PMO who is responsible for ensuring the delivery of high quality information, supports prioritisation of project deliverables, progress of the deliverables and highlighting the risks and benefits associated with all projects in their remit. Their key responsibilities include (but are not limited to):
1. Engaging with a wide range of stakeholders, including external to ensure alignment across the local health and care system.
2. Delivering performance news to stakeholders on a frequent basis.
3. Providing and receiving highly complex and sometimes contentious information to a wide range of audiences (including Executive leaders) on a frequent basis, ensuring you are able to overcome barriers to understanding.
4. Making recommendations and presenting findings at all levels throughout the Trust including to senior clinical and management audiences.
5. Supporting the stakeholder management for all workstreams within the individual’s portfolio.
6. Managing, motivating, persuading and influencing multiple stakeholders and partners to ensure a shared purpose and those responsibilities are clear, agreed and followed up in a timely manner.
7. Ensuring the inclusion of change management and stakeholder management methods, techniques and principles in the implementation approach to manage change at all levels.
8. Advocating the development of an improvement culture and a focus on financial sustainability across the organisation.
9. Transferring improvement skills via other forms of development such as mentoring, peer coaching and team development sessions.
This will involve coaching through huddles/ boards and through A3s.
Knowledge, Training and Experience:
1. Degree level education or equivalent in a relevant subject or demonstrable relevant experience.
2. Be an experienced project manager as well as have experience in continuous improvement.
3. Experience in financial controls.
Analytical and Judgemental Skills:
1. Use problem-solving skills to find and understand root causes of problems and identify opportunities for improvement.
2. Understand and track complex interdependencies between different initiatives and different parts of the organisation or sector that may impact the Efficiencies programme, and make judgments and recommendations based on this information.
3. Track and evaluate changes, measuring impact and progress against agreed and robust improvement metrics.
4. Collect, analyse, synthesise and report on complex data and use this to inform the identification, prioritisation and delivery of efficiencies and improvement initiatives.
5. Advocate for and ensure the inclusion of data analysis expertise to support expert advice on the use of data to drive data-led prioritisation and improvement in the organisation.
6. Provide progress reports against planned delivery, performance metrics and agreed milestones.
Planning and Organisational skills:
1. Support with the development of improvement stories to share internally and externally to demonstrate value and impact.
2. Ensure processes and systems are in place to enable effective planning and scheduling.
3. Manage project controls and reporting progress to programme managers and head of service.
4. Design, facilitate and lead substantial workshops, stakeholder events and project meetings with a wide range of stakeholders.
5. Apply an efficiencies lens to the development and identification of efficiencies, lean methodology, Getting Right First Time (GIRFT) benchmarking and in so doing identify and eliminate waste in a multi-faceted and complex system.
6. This must ensure the postholder takes into account risk and quality impact of all initiatives.
7. Benchmark services using tools like Model Hospital and GIRFT to enhance our efficiencies programme and identify areas of opportunity.
8. Support with formulation of long term Efficiencies plans to enable the Trust to meet a break even target and reduce our overspend, embedding financial stability in the Trust.
9. Maintain strong governance, processes and standardised documentation for all projects and programmes within their remit.
Responsibility for Patient Care:
1. This role will impact our patients' experience and care at the Trust, by focusing on implementing change and reducing waste whilst capturing financial savings.
2. The post holder must be able to support colleagues and service leads to ensure that our Patient First ethos is embedded.
3. Ensure the completion of Quality and Equality Impact Assessments for all change projects to ensure no detrimental impact to our patients or staff.
Responsibility for Policy/Service Development:
1. Responsible for delivering Efficiencies that will develop services across the Trust.
2. Responsible for policies and standard operating procedures relating to the efficiencies programme and corporate projects, and ensuring compliance and alignment to Trust strategies.
Responsibility for Financial and Physical Resources:
1. Responsible for the budget for the PMO arm of the Transformation Team, including the procurement or maintenance of physical assets and supplies.
Responsibility for Human Resources:
1. Leadership of the PMO team, working closely with the Head of Transformation to ensure alignment across the wider team.
2. Coach and support junior colleagues within the Transformation Team to build and embed capability and capacity.
3. Have experience in the development of internal and external colleagues.
4. Align and mobilise the network of resources to support the wider transformation agenda at MFT.
5. Build capability in our workforce through the design and delivery of development programmes, training and coaching regarding efficiencies.
6. Provide line management to PMO team group including analysts, project managers and support officers.
7. Promote equality in care and practice by recognising, respecting and meeting the needs and choices of individuals.
8. Provide visible and effective leadership, creating a climate where individuals and teams understand their roles and responsibilities and people are empowered to be effective in their role.
Responsibility for Information Resources:
1. Responsible for Efficiencies documentation, and their accessibility to all members across the Trust.
Responsibility for Research and Development:
1. Ensures audits are carried out within own team to enable delivery and learn from previous projects/programmes.
2. Initiate research to inform improvement activity.
Freedom to Act:
1. Deputise for the Head of PMO as appropriate.
2. Support the leadership of the Trust PMO on a daily basis in order to monitor, drive and challenge the delivery of the Trust's Efficiencies Programme.
3. Interpret policies and apply judgment to apply in to practice with own team.
4. Meet predefined objectives through autonomous working and the demonstration of a leadership style that is consistent with the Trust values.
Mental and Emotional Effort (including working conditions):
1. Frequently focus on complex information and data for prolonged periods of time requiring high levels of concentration.
2. Resilience to deal with occasional/frequent indirect exposure to emotional circumstances.
3. Some exposure to unpleasant working conditions in extreme weather (e.g. heatwave).
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