Location: Office based in Lymington
Hours: 16 hours per week (worked across 4 days)
Salary: £11,000 - £12,000 depending on experience
Reporting to: CEO
Overview
The PA will provide essential administrative support to the CEO of Hammersley Homes, a charity supporting adults with enduring mental health challenges and their families. The role involves working closely with the CEO across a broad range of duties to ensure smooth daily operations and effective management of the charity. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of the charities daily activities and will involve a variety of administrative and clerical duties.
Key Skills Required:
* Strong organisational skills and attention to detail
* Ability to prioritise, multitask, and manage time efficiently
* Excellent communication and interpersonal skills
* Proficiency in standard office software (Word, Excel, Zoom, Dropbox, etc.)
* Discretion, professionalism, and adaptability
* A commitment to the mission and values of Hammersley Homes
Key Responsibilities: Specific duties and tasks within the broad job description will be reviewed and agreed regularly with the CEO. Duties include, but are not limited to:
Administrative Support:
· Deliver proactive, highly efficient support for the CEO and wider team.
· Assist with email, phone, and written correspondence.
· Manage incoming documentation ensuring records are filed correctly and kept up to date.
· Respond to internal and external enquiries, and as far as is possible process these through to their resolution.
· Assist with planning and coordinating community and fundraising events.
· Take responsibility for and oversee specific projects as required.
· Use of social media platforms to post updates about our work and current campaigns.
Office Management:
· Maintain the office, ensuring it is organised, fully equipped, and operational.
· Ensuring that any actions within the Health and Safety audit are managed at office level.
· Designated Fire Marshall duties for the Lymington office.
· Ensuring that DSE assessments are completed by all staff on an annual basis and acted upon appropriately.
· Ensuring that all legal documents and insurances are up to date and valid.
· Assist with scheduling, organising meetings with the team and other stakeholders, booking the meeting room, minute-taking and distributing minutes.
· Maintaining an accurate register of equipment issued to staff and volunteers, such as mobile phones, chargers, laptops etc., and arranging for the return of equipment when no longer required.
Database Management:
· Update and manage the database, including staff, volunteer, and client records.
· Keep records for funding applications, Gift Aid and fundraising campaigns up to date.
· Downloading monthly donation reports, matching donations to the database and ensuring the collection of any Gift Aid donations due.
Volunteer Coordination:
· Assist in recruitment, onboarding, and supervision of volunteers, providing support when needed.
· Liaising with volunteers and assisting with their supervision and volunteer recognition.
· Overseeing the work of office/admin volunteers, providing support when needed.
· Working closely with the CEO and volunteers to prepare and distribute the Hammersley Homes newsletter.
HR Support:
· Assist with onboarding processes and administration.
· Update staff files on our HR portal (Bright HR), support with HR tasks, track staff training, ensure staff are kept up to date with our policies.
Please note: This job description is not exhaustive and may be subject to change.
Additional tasks may be assigned in line with the needs of the CEO and charity.
Skills and Qualifications (Essential)
* Educated to GCSE standard including English and Maths
* Proven experience in office administration
* Excellent verbal and written English
* Excellent organisational and time management skills
* Strong communication and interpersonal skills
* Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint)
* IT competency (proficient with CRMs, databases, spreadsheets, etc.)
* A positive and proactive attitude
* Friendly, approachable, flexible and adaptable to changing priorities
* Ability to work independently while also being a collaborative team player.
* Familiarity with safeguarding, GDPR, and equal opportunity best practices
Additional Experience (Desirable):
* A-Levels in 2 subjects
* Experience working in a non-profit organisation
* Knowledge of HR policies and procedures
If you are interested in the role and feel you can make a difference to our organisation we would love to hear from you!
To apply please send a copy of your CV and a cover letter to s.hannant@hammersleyhomes.org.
If you have any questions or would like to discuss the role in more detail please send me an email or call Sarah on 07517 830 212.
Job Type: Part-time
Pay: £11,000.00-£12,000.00 per year
Expected hours: 16 per week
Benefits:
* Company pension
* Free parking
* Health & wellbeing programme
* On-site parking
Schedule:
* Day shift
* Flexitime
* Monday to Friday
Ability to commute/relocate:
* Lymington: reliably commute or plan to relocate before starting work (required)
Application question(s):
* Are you able to send a cover letter to accompany your CV? Only applications with a cover letter will be reviewed and shortlisted for interview.
Experience:
* Microsoft Office: 2 years (required)
* Database administration: 1 year (required)
* Office: 1 year (required)
Work Location: In person
Application deadline: 30/10/2024
Reference ID: PAHAMHOM24
#J-18808-Ljbffr