Our client, a local company based in Chalfont St Peter, is looking for an administrator to join the company on a full-time basis. You will work closely with Surveyors and other team members to organise and schedule allocated jobs. You will need to be organised, a strong communicator, and able to negotiate with suppliers when needed. If you are self-motivated, enjoy being in a busy environment, or looking for the next step in your career, please call me to discuss further.
Responsibilities:
* Assist in negotiating rates with suppliers, including historical sales records and inventory stock to obtain high-quality products at the lowest possible cost.
* Coordinate the allocation of both labour and materials for each ongoing project on a daily and weekly basis.
* Act as the first point of contact by telephone – taking messages and distributing them.
* Compose and understand Risk Assessments and Method Statements for the beginning of projects and Operations and Maintenance Manuals for the finalisation of all completed projects.
* Ensure purchase orders are coherent and filed away correctly once completed.
* Phone suppliers to ensure that all materials arrive as scheduled.
* Build relationships with suppliers over email.
* Maintain running projects and material databases on Microsoft Office.
* Compose emails for job texts to the entire workforce daily and send them out individually to each worker by text.
* Carry out photocopying, filing, and scanning for the work.
* Coordinate stock takes, both on-site and at our offices.
* Offer comprehensive administration assistance to the company in all aspects.
Qualifications:
* Strong communication skills across all levels.
* Outstanding organisational skills.
* Self-starter, motivated, and enthusiastic.
* Knowledge of Microsoft Excel and Word.
* Excellent telecommunication skills.
Hours: 8-5pm Monday to Friday
Dress down every day.
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