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Job Title: Data Protection Manager
Division: Compliance - Risk & Compliance
Reports To: As per Beazley's organisation chart
Key Relationships: Compliance Manager, Global Head of Compliance, Global Compliance Teams, Executive Management Teams, Underwriters, Finance, Internal Audit, Culture & People, Data Management, Risk Management
Job Summary: To provide regulatory compliance assistance and assurance across the company as it grows in size and complexity. Support the global Compliance function, as necessary.
Key Responsibilities
1. Provide day to day support to the Data Protection Officer in fulfilling the Data Protection Strategy
2. Review supplier contracts and update with data protection clauses
3. Handle data subject access requests and e-discovery requests in a timely manner
4. Conduct a data mapping exercise to ascertain where all our personal data resides
5. Build rapport with stakeholders across the business to provide added value
6. Work together with the DPO on maintaining group-wide data protection policies, guidelines, processes
7. Report on data protection issues to the DPO in a timely manner
8. Support the DPO in all internal and external audits
9. Manage the data protection mailbox and escalate to the DPO accordingly
10. Maintain the Record of processing activities register and update accordingly
11. Support the training and awareness activities on data protection for the group
12. Perform data protection impact assessments on new and updated initiatives
13. Run monthly MI reports on all data protection activities
14. Attend various forums where data protection input is required
15. Input into data breach response process
16. Take ownership and maintain all key logs such as the DSAR, data incidents, DPIA, supplier logs
17. Check data protection controls are applied and embedded properly in projects
18. Ensure contracts/agreements meet data protection requirements as and when required
19. Handle responses to data protection emergencies and cascade accordingly to the DPO and the relevant forums
20. Own horizon scanning and monitor changes to data protection laws and regulations and report on it accordingly
General Expectations
* Comply with Beazley procedures, policies and regulations including the code of conduct, which incorporates the PRA and FCA Conduct.
* Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.
* Display business ethics that uphold the interests of all our customers.
* Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
* Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas.
* Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system.
Personal Specification:
Education & Qualifications
* CIPPE/ CIPM/ or any other relevant qualification in Data Protection
Skills & Abilities
* Ability to work at both detailed and summary level.
* Ability to manage time, meet deadlines and prioritise.
* Able to communicate effectively with others.
* Good understanding of organisational processes.
* Team player as well as the ability to use own initiative.
* Ability to work in a pressurised, deadline-bound environment.
Knowledge & Experience
* Experience working in a global organization.
* Experience in creating reports for the C-Suite.
* Working knowledge of European and international data privacy laws.
* Experience in completing DPIAs.
* Experience in handling DSARs.
Aptitude & Disposition
* Attention to detail.
* Energetic, enthusiastic and positive.
* Self-motivated with the ability to work autonomously.
* Work effectively under pressure, to deadlines and handling unforeseen circumstances.
* Professional approach to successfully interact with colleagues and regulators.
Competencies
* Team player.
* Effective communicator.
* Friendly and approachable.
* Flexible and pragmatic.
* Information seeking.
* Outcome focused.
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