Finance Assistant
Hours of work: 30 hours per week over 5 days, (working 35 weeks term time + 9 weeks during the school holidays)
Duties:
Accounts Receivable
* Raising and issuing all school & nursery fees invoices, ensuring current fees and remissions are applied for each student for each term within the recommended timelines.
* Liaising with Head of Admissions to ensure all current documents have been received for new students and all information is correct on Bromcom.
* Issue all additional invoices as required, for bus charges, exam fees etc
* All aspects of credit control – liaising with Finance Manager with regards to overdue fees, dealing with external debt collectors as required.
Purchasing
* Liaise with all staff with regards to raising purchase orders for all goods as required.
* Checking that goods being purchased are value for and within department spending limits / budgets.
* Liaise with Finance Manager on purchase of capital items or expensive items if not cover by budget.
* Process all purchase orders, ensure timely delivery and receipt of goods.
Accounts Payable
* Oversee the matching of invoices to delivery notes and processing of supplier invoices.
* Reconcile supplier statements.
* Prepare weekly supplier payments, and issue for authorisation.
Cash & Bank
* Post all receipts and payments to ledgers for all bank accounts daily.
* Reconcile all accounts weekly.
* Liaise with relevant staff with regards to receipts and payments to/from Trips account, reconcile trip balances.
* Arrange cash floats and receive all cash takings from school events, post to ledger and bank as required.
Other Duties
* Produce and distribute monthly departmental expenditure against agreed budget. Liaise with Finance Manager with regards to overspend.
* Assist Finance Manager with the collating of monthly timesheets, expenses etc for payroll processing.
* Work with the Finance Manager to develop and implement procedures for all finance related tasks.
Safeguarding and School Policies
* Always promote safeguarding and the welfare of the children in the school's care, in accordance with the School’s safeguarding policies.
* Be familiar with the School’s policies and promote safe working practices.
* Ensure visitors and contractors are instructed in and follow safeguarding, child welfare and health and safety policies of the School.
* Ensure that all team staff uphold the ethos and values of Gosfield School.
It should be noted that the above list of duties and responsibilities is not necessarily a complete statement of the duties of the post. It is intended to give an overall view of the position and should be taken as guidance only.