Salary: £50-55,000
Executive Assistant – City - £50-55k
Hybrid working, 09:00-17:30
Wise May are looking for an Executive Assistant to join our client, a legal firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast-growing company.
Duties to include:
* Assist with managing the MD’s and COO’s diaries and arranging appointments, internal and external.
* Coordinate logistics for meetings, including preparing agendas and minutes.
* Manage administration of meetings, including collation of documentation required.
* Arrange conference calls, meetings, lunches, and dinners.
* Handle confidential documents and communications with discretion.
* Provide general typing or document work as required.
* Manage electronic filing systems with occasional use of the firm’s practice management system.
* Facilitate smooth communication between internal departments and members of the senior management team.
* Conduct research and compile data, reports, and presentations to inform decision-making by senior leadership.
* Liaise with clients and business guests with professionalism and courtesy.
* Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering.
Skills:
* The ability to manage and prioritise multiple tasks running in parallel with tight deadlines.
* Flexible regarding time and duties.
* Flexibility towards new technologies and changes in working practices.
* Ability to interact with people at all levels.
* Experience of working in a fast-paced environment with multiple priorities.
* Good attention to detail; accurate and thorough.
* Excellent verbal and written communication and interpersonal skills.
* Strong and consistent administrative and organisational skills.
* A team player who is confident sharing information across a broader team.
* Excellent IT skills with fast and accurate typing.
* Consistency.
* Ability to stay calm under pressure.
* Sensitivity and discretion handling employee and business data and information.
Benefits:
* Hybrid working.
* 25 days annual leave.
* Office closure at Christmas.
* Health and Life Insurance.
* Pension.
* Mind Up - Mental Health Wellbeing.
* Exercise classes once a month.
* Regular socials.
We would be keen to speak with anyone who has experience with diary management, travel arrangements, and expenses.
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